Part-Time Facilities Coordinator - Office & Operations

Macro Group; Amsterdam; Hybrid; EUR 28,000 - 42,000; Part time

Job summary

Macro Group in Amsterdam is seeking an official part‑time Facilities/Office Administrator to maintain a professional image with clients and suppliers in a corporate office setting. You will act as the daily interface for stakeholders to ensure SLAs are met and support the Facilities Manager with administration and team tasks.

The role is 25 hours per week across three days; you will handle reception duties, reports, budgets, supplier contracts, audits, and project coordination, contributing to a

Qualifications

• Fluent in Dutch and English and able to communicate clearly with clients and colleagues.
• Strong communication and interpersonal abilities.
• Excellent organisational and multitasking capabilities.
• Professional appearance and a customer-service mindset.
• Proficiency in Microsoft Outlook, Teams, and general office software.
• Ability to handle confidential information with discretion.

Responsibilities

• Ensure client or customer concerns are dealt with effectively and communicated accordingly.
• Complete inputs for monthly reports, audits, compliance requests, and minor projects.
• Work with the FM to manage supplier contracts and ensure value for money and continuous improvement.
• Assist the FM in managing budgets, financial targets, processes, and reporting.
• Raise purchase orders and receipts using PROACTIS.
• Oversee delivery of small projects, including office moves and churn activities.
• Maintain client business continuity and support Business Continuity Plans (BCP) and Disaster Recovery Plans (DRP).
• Perform Macro contractual, compliance, and technical audits of supplier services.
• Provide cover to main reception and helpdesk as required.
• Support the FM with general administrative and ad hoc activities.
• Conduct weekly site audits and monthly Health & Safety inspections and follow up on issues.
• Input, collate, and verify management information for reports as per contract.

Skills

Dutch

English

Communication

Organisational skills

Customer service

Discretion

Tools

Outlook

Teams

Office software

Job description

Macro Group in Amsterdam is seeking an official part‑time Facilities/Office Administrator to maintain a professional image with clients and suppliers in a corporate office setting. You will act as the daily interface for stakeholders to ensure SLAs are met and support the Facilities Manager with administration and team tasks.

The role is 25 hours per week across three days; you will handle reception duties, reports, budgets, supplier contracts, audits, and project coordination, contributing to a