Paralegal

NLO; Den Haag; Hybrid; EUR 37,000 - 54,000; Full time

Benefits offered by this job

Hybrid working

Commuting allowance

Training and development opportunities

Permanent contract

Lunch buffet

Chair massages

Job summary

NLO, located in The Hague, Netherlands, seeks a Paralegal to manage trademark and design administrative processes, ensuring deadlines and documents are in order. You will support attorneys, coordinate registrations domestically and internationally, and maintain client relations as the go-to contact.

You will join a five-attorney team and several paralegals, acting as central coordinator, handling calendar management and task assignment, with a focus on accuracy and efficiency.

Qualifications

• Completed MBO or HBO in Law, Business Administration, or Administrative Assistant
• 5+ years of administrative work experience
• Excellent Dutch and English language skills
• Accurate, structured, and able to work independently within a team
• Experience handling deadlines and document control

Responsibilities

• Manage administrative processes related to protecting clients’ trademarks and designs
• Monitor the registration process for various clients in the Netherlands and abroad
• Coordinate tasks and calendars in the digital system
• Answer phone calls as the first point of contact
• Prepare quotations and organise client visits
• Attend important client meetings alongside attorneys

Skills

Multitasking

Precision

Strong social skills

Customer-focused

Team collaboration

Education

MBO or HBO in Law/Business Administration/Administrative Assistant

Tools

Microsoft Office

Microsoft Teams

Job description

Our key link in the administrative process of trademark and design procedures

• You naturally work with precision and are a multitasker
• You have strong social skills
• You feel a great sense of responsibility for a wide range of administrative tasks

What you will be doing as a Paralegal

As a Paralegal, you work closely with trademark and design attorneys. You are responsible for the administrative processes related to protecting clients’ trademarks and designs. You handle and monitor the registration process for various clients (portfolio management) both in the Netherlands and abroad. Within this process, you ensure all formal requirements are met, such as collecting and sending relevant documents and keeping track of deadlines.

As the first point of contact, you answer phone calls and handle these independently whenever possible. With your customer-focused mindset, you build strong relationships with clients, who trust you as a go-to person for questions and information.

Your daily tasks also include preparing quotations and organising client visits. You attend important client meetings yourself, as you are, next to the trademark and design attorney, an essential link in the entire service process.

You will join a team of five trademark and design attorneys and several paralegals. Within the team, you act as the central coordinator, assigning tasks in the digital system based on actions arising from incoming mail and calendar management.

Requirements:

In addition to a completed MBO or HBO education—such as Law, Business Administration, or Administrative Assistant,we are looking for someone who:

• Has 5+ years of administrative work experience
• Enjoys working in a dynamic environment with diverse administrative tasks
• Is stress-resistant and able to manage multiple projects simultaneously
• Has an affinity with legal procedures
• Works accurately and in a structured manner, and can work independently within a team
• Has strong Microsoft Office skills (Excel, Word, PowerPoint) and works efficiently with digital tools such as Microsoft Teams
• Has excellent command of Dutch and English

Your terms of employment - what do we offer?

You can expect excellent employment conditions:

• A monthly salary of €3,300 – €4,800 (depending on knowledge and experience)
• Minimum of 26 vacation days
• Commuting allowance
• Various training and development opportunities
• Prospect of a permanent contract

This is a full-time role (38.75 hours); 31 hours per week is negotiable.

You will have a pleasant workplace in our modern office in New Babylon, right next to The Hague Central Station. NLO offers hybrid working (from home and at the office). Regular office drinks are organised, we offer an extensive lunch buffet (for a small fee), and workplace chair massages are available.

Working at NLO

At NLO your colleagues come from all over the world. With over 19 different cultural backgrounds, connecting, inclusivity and creating equal opportunities is daily business within NLO. Diversity creates an international atmosphere, strengthened by the international orientation of your work.

NLO is committed to be a place that encourages personal and professional growth, NLO strives to contribute to a sustainable society and we believe that we have a unique and personal responsibility to have a positive impact locally. We organise multiple initiatives to support future generations and boost equal opportunities for everyone.

We explicitly encourage everyone to apply, regardless of age or background.