Office Manager / Paralegal (Part-Time)

Datenschutz cert; Amsterdam; On-site; EUR 30,000 - 40,000; Part time

Benefits offered by this job

30+ vacation days per year

Flexible home office options

Regular team events and social gatherings

Annual corporate off-site events

Job summary

Datenschutz cert is looking for a part-time Office Manager / Paralegal in Amsterdam. The role involves managing office operations, supporting legal and HR functions, and handling financial administration.

Ideal candidates will be fluent in English and Dutch, possess strong organizational skills, and have a background in legal services. We offer attractive compensation, a supportive work environment, and opportunities for professional growth.

Qualifications

• Prior experience as a paralegal, legal secretary, or office manager in a legal or professional services environment.
• Ability to manage confidential information with discretion.
• Eager to learn and grow within the role.

Responsibilities

• Coordinate the daily operation of the Amsterdam office.
• Assist in handling job applications and scheduling interviews.
• Oversee client invoicing and financial administration.
• Draft and maintain legal documents and files.

Skills

Fluent in English and Dutch

Highly organized

Proactive

Attention to detail

Education

Bachelor’s degree or professional training in the field

Job description

FIRST PRIVACY B.V. invites you to apply for the position of an Office Manager / Paralegal (Part-Time) in Amsterdam. Are you a warm, detail-oriented multitasker who enjoys creating structure, supporting a team, and working in a highly professional but friendly international environment? Do you have a passion for organization and a talent for managing office life with precision and care? Then you might be the person we’re looking for.

To strengthen our growing Amsterdam office, we are looking for a part-time Office Manager / Paralegal who will take responsibility for core administrative, operational, and financial tasks. You’ll also support our legal and HR functions — becoming a trusted team member who keeps everything running smoothly behind the scenes.

Your responsibilities

Office & Operations Management

• Coordinate the daily operation of the Amsterdam office: handling phone calls, scheduling internal and client meetings, and serving as contact for the landlord and service providers (e.g. telecom, insurance, benefits)
• Order team lunches, organize flowers, and take care of the small details that make a workplace feel great
• Be the go-to person for logistics and daily needs

Support for Managing Directors & HR

• Assist in handling job applications, scheduling interviews, and coordinating communication with candidates
• Help organize onboarding processes and other internal team matters with a high degree of confidentiality

Invoicing & Financial Administration

• Following a two-week training at our Bremen headquarters, take over client invoicing: issuing invoices, collaborating with legal counsel on billed time, ensuring high-quality documentation
• Liaise with our external accountant: provide all relevant data on invoices, payroll, and financial documentation
• Collect incoming invoices from suppliers and counsel, support client travel reimbursements, and maintain clean financial records

Paralegal / Legal Administrative Tasks

• Draft and maintain minutes, assist in the organization of files, and support various small-scale legal and compliance administrative tasks

Your profile

• Languages: Fluent in English and Dutch (spoken and written) — German is a plus
• Experience: Prior experience as a paralegal, legal secretary, or office manager in a legal or professional services environment is a strong asset
• Education: Bachelor’s degree or professional training in the field is an asset
• Skills: Highly organized, proactive, and eager to learn on the go. You have a sharp eye for detail and the drive to uphold excellent quality in all that you do.
• Character: You are kind, reliable, and bring positive energy to the team. You understand the importance of confidentiality and discretion in a legal work environment.
• Mindset: Looking for a long-term, stable role where you can grow with the team over time

We offer

• A young, warm, and international team of lawyers and professionals
• Flat hierarchies — we collaborate as equals
• A meaningful role in a fast-growing, values-driven firm
• Extensive on‑job training and guidance
• Attractive compensation and a healthy work‑life balance
• 30+ vacation days per year
• Mostly on‑site work with flexible home office options depending on team needs
• A diverse, inclusive, and supportive work environment
• Regular team events and social gatherings
• Annual 2‑day corporate off‑site in rotating European locations with all DSN teams

We are committed to equal opportunities as well as non‑discrimination, and aim to ensure equality in recruitment and employment.