Order Processor

Topcon Positioning Systems; Rotterdam; Hybrid; EUR 36,000 - 48,000; Full time

Benefits offered by this job

Hybrid work model

26 days holiday + 4 company holidays

Pension contribution

13th month salary

Travel allowance

Job summary

Topcon Europe Positioning B.V. in Zoetermeer, Netherlands, seeks an Order Processor to manage international order processing from intake to delivery within the Europe Distribution Center.

You will verify pricing, enter orders in SAP, coordinate with Logistics, Sales and Purchasing, and keep customers informed about status, shipments, and backorders. The role emphasizes accuracy, proactive communication, and teamwork in a fast-paced environment.

Qualifications

• 2–3 years of experience in order processing, customer service or admin role.
• Experience with ERP systems, SAP preferred.
• Strong organizational skills and attention to detail.
• Excellent English and Dutch communication.

Responsibilities

• Manage complete order processing cycle for international customers from intake to delivery.
• Verify pricing, quantities, product availability and completeness.
• Enter and maintain orders in the ERP system (SAP).
• Coordinate order status, shipment dates, pricing and backorders with internal teams.
• Respond to customer inquiries via email and phone with timely updates.
• Collaborate with Logistics, Sales and Purchasing to ensure on‑time fulfillment.

Skills

Order processing

Customer service

ERP systems

Documentation

Communication

Education

MBO-4

Logistics training

Tools

SAP

Job description

Topcon Positioning Group is headquartered in Livermore, California, USA (topconpositioning.com). We design, manufacture and distribute productivity tools for developing a brighter future. Whether cultivating the earth or building upon it, Topcon brings innovation in workflow automation and seamless connectivity of data to construction, geopositioning and agriculture industries focused on developing a sustainable tomorrow.

Topcon is a tech company committed to delivering innovative solutions and fostering an inclusive, respectful, and transparent workplace. We believe in equal opportunities and fair pay practices.

Learn more about working with us at topconcareers.com

Order Processor

Location: Zoetermeer, The Netherlands – Europe Distribution Center (EDC)
Hours: 40 hours per week
Company: Topcon Europe Positioning B.V.

Topcon Europe Positioning B.V., in the Netherlands, is looking for a proactive and detail‑oriented ORDER PROCESSOR

Job Overview

The Order Processor is responsible for managing the complete order processing cycle for international customers, from order intake through delivery.

This role ensures accurate order entry, pricing verification, coordination with internal departments, and timely communication with customers regarding order status, shipment schedules, product availability, and backorders.

The position plays a key role in maintaining customer satisfaction through accurate administration, proactive communication, and efficient coordination across teams

Core Job Duties:

• Order Processing & Coordination
• Process customer orders from intake through delivery for international customers.
• Review orders for pricing accuracy, quantities, product availability, and completeness.
• Enter and maintain order information within the ERP system (SAP).
• Coordinate order status, shipment dates, pricing, and backorders with internal departments.
• Distribute order information to relevant departments to ensure timely fulfillment.
• Maintain customer files and related documentation.
• Ensure accurate and timely processing of all orders while meeting internal quality standards.
• Customer Communication & Support
• Respond to customer inquiries via email and phone regarding order status, deliveries, pricing, and product availability.
• Provide relevant order-related information to customers.
• Record customer communication and updates in the system to ensure traceability and transparency.
• Maintain a customer-focused approach and provide professional service at all times.
• Team Collaboration & Operational Support
• Collaborate closely within the Order Processing team to achieve operational targets and on‑time delivery objectives.
• Support continuous improvement initiatives within the department.
• Contribute to a positive team environment with a proactive and hands‑on attitude.
• Maintain effective collaboration with Logistics, Sales, and Purchasing to support seamless operations

Minimum Requirements for job:

• Minimum MBO level (4) education or equivalent.
• Additional administrative or logistics training is considered a plus.
• 2 – 3 years of relevant experience in the same or a similar role

Technical / Professional Skills

• Experience in a similar order processing, customer service, or administrative role.
• Experience working with ERP systems, preferably SAP.
• Strong administrative and organizational skills.
• Ability to process orders accurately and efficiently.
• Good understanding of order management and customer service processes.

Knowledge, Skills, and Attributes:

• Excellent communication skills in English and Dutch.
• Strong customer‑oriented mindset.
• Ability to work under pressure while effectively prioritizing tasks.
• Strong attention to detail and accuracy.
• Proactive attitude with problem‑solving capabilities.
• Team player with a hands‑on mentality.
• Ability to work responsibly, handle stress effectively, and collaborate well with colleagues.

What We Offer

• A dynamic role in a modern European Distribution Center
• Competitive salary and benefits package
• Supportive and engaged team culture
• 26 days holiday per year + 4 company holiday days (company decided)
• Hybrid working model: 3 days in the office and 2 days working from home
• Full employer paid pension contribution
• 13th month salary
• Travel allowance EUR 0,23 cent per km

Topcon is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, religion, national origin, gender, gender identity, sexual orientation, disability, age, genetic information, or other legally protected status.