Office Support Administrator (Part-time)

Invue; Hoofddorp; On-site; EUR 25,000 - 36,000; Part time

Benefits offered by this job

Free parking

Renovated office

Office in Hoofddorp

Job summary

InVue is seeking an Office Support Administrator for our Hoofddorp office to support EMEA operations. You will handle a range of administrative and operational tasks to keep the office running smoothly and will serve as a main point of contact for contractors and service providers.

The role requires high attention to detail, urgency, and the ability to meet deadlines while maintaining accuracy. Fluency in Dutch and English is essential, with a collaborative, autonomous working style.

Qualifications

• Previous experience in office administration or similar role.
• Able to work 32 hours per week in office.
• Exceptional attention to detail and accuracy.
• Excellent communication and organizational skills.
• Fluent in Dutch and English (written and spoken).

Responsibilities

• Keep day-to-day office operations organized and running smoothly.
• Serve as the first point of contact for contractors and service providers.
• Manage deliveries, mail, supplies, equipment, and building services.
• Coordinate meeting rooms and internal meetings.
• Provide general administrative support to Hoofddorp Operations.
• Support planning and logistics for meetings and travel.
• Arrange travel for the EMEA team and organize events.
• Assist with invoicing, expense tracking, and month-end tasks.

Job description

We are looking for a highly organized, detail-oriented Office Support Administrator to help keep our Hoofddorp office and EMEA operations running smoothly.

This is a fast-paced role for someone who takes ownership, works well independently, and enjoys being the person who makes sure the details are handled. You’ll manage a wide variety of administrative and operational responsibilities while supporting a collaborative office team.

The ideal candidate has a high degree of attention to detail, a strong sense of urgency, and the ability to meet deadlines without sacrificing accuracy. You should be comfortable navigating changing priorities, anticipating needs, and identifying potential issues before they become problems.

What You’ll Do

Office & Administrative Support

• Keep day-to-day office operations organized, efficient, and running smoothly.
• Serve as the first point of contact for contractors and service providers.
• Manage deliveries, couriers, mail, office supplies, equipment, and building services.
• Coordinate meeting rooms, office events, and internal meetings.
• Maintain accurate and organized files and documentation.
• Provide general administrative support to the Hoofddorp Operations team.

Operations & Team Support

• Support planning and logistics for customer, sales, and team meetings.
• Coordinate travel arrangements and itineraries for the EMEA team.
• Organize team activities, lunches, events, recognition programs, and other employee initiatives.
• Provide basic IT setup support for laptops, cables, desks, and other office hardware.
• Assist with operational reporting and KPI preparation.
• Process invoices accurately and on time.
• Support expense tracking, documentation, and month-end activities.
• Take on ad-hoc projects and tasks as priorities change.

What We’re Looking For

• Previous experience in office administration, executive assistance, operations support, or a similar role.
• Able to work 32 hours a week (required to be in office, 4-5 days/week)
• Exceptional attention to detail and a strong commitment to accuracy.
• A strong sense of urgency and the ability to consistently deliver work on deadlines.
• Ability to anticipate needs, identify issues before they surface, and take action without waiting to be asked.
• Highly organized with the ability to manage multiple priorities in a fast-moving environment.
• Comfortable working autonomously while remaining a collaborative and supportive team member.
• Excellent communication and interpersonal skills with a positive, can-do attitude.
• Strong Microsoft Office skills, particularly Outlook, Excel, and Word.
• Fluent in both Dutch and English, written and spoken.
• Experience with invoices, expenses, or basic finance administration is a plus.

Why Join Us?

You’ll be joining a collaborative team in a great, newly renovated office in Hoofddorp, conveniently located just one block from the train station, with free parking available.

If you’re someone who enjoys staying organized, solving problems, helping others, and making sure nothing falls through the cracks, we’d love to hear from you.

What We Do

InVue transforms how retailers protect and manage merchandise by delivering Smart Access security solutions that balance security and experience. Our connected OneKEY ecosystem combines intelligent hardware, software, and data to help retailers and brands promote, protect, and enable the purchase of all their merchandise—creating environments that work better for everyone. By eliminating friction between security and experience, we empower customers to shop freely, associates to work efficiently, and businesses to operate with confidence.

InVue Security Products, Inc is an Equal Opportunity employer. Federal law prohibits employers from discriminating against any applicant for employment because of applicant’s race, sex, color, religion, national origin, age, or disability. InVue Security Products, Inc. is fully committed to complying with Federal law and will not discriminate against any applicant for employment.