Office & Sales Coordinator

Royal Houdijk; Vlaardingen; On-site; EUR 39,000 - 50,000; Full time

Benefits offered by this job

Pension plan PME

Healthcare support

Gym membership

Bike contribution

Job summary

Royal Houdijk is seeking an Office & Sales Coordinator in Vlaardingen to support the Sales team and organize travel, events, and administrative processes in an international setting.

You will manage data, assist with quotations and orders, and coordinate travel, while working in a friendly, collaborative, and global environment.

Qualifications

• Fluent Dutch and English, written and spoken.
• Several years in a supporting, commercial or organizational role.

Responsibilities

• Manage and update customer, project, and CRM data.
• Support quotation, order processing, and invoicing activities.
• Organize appointments, customer visits and meetings.
• Coordinate domestic and international business travel for employees.
• Arrange travel documentation, visas, A1 certificates and other travel formalities.
• Maintain contacts with hotels, travel agencies and transportation providers.
• Assist with trade fairs, events and customer days.
• Coordinate registrations, travel arrangements and practical exhibition matters.
• Manage commercial documentation, SharePoint and internal information flows.

Skills

Dutch language

English language

Organizational skills

Education

MBO+ or HBO level

Tools

Microsoft Office

Job description

Are you an organizational talent who enjoys coordinating, planning, and supporting others?

At Royal Houdijk, we are looking for a proactive Office & Sales Coordinator who enjoys organising, coordinating, and supporting a wide range of activities. In this versatile role, you will ensure that commercial administrative processes run smoothly and play an important part in organising international travel, trade shows, and events.

About the job

As an Office & Sales Coordinator, you will play a key role within our organization. You will support the Sales team, organize business travel for colleagues around the world, and ensure that administrative and organizational processes run smoothly. No two days are the same, and that variety is exactly what makes this position so interesting.

Your key responsibilities

• Managing and updating customer, project, and CRM data.
• Supporting quotation, order processing, and invoicing activities.
• Organizing appointments, customer visits, and meetings.
• Coordinating domestic and international business travel for employees.
• Arranging travel documentation, visas, A1 certificates, and other travel formalities.
• Maintaining contacts with hotels, travel agencies, and transportation providers.
• Assisting with trade fairs, events, and customer days.
• Coordinating registrations, travel arrangements, and practical exhibition matters.
• Managing commercial documentation, Sharepoint and internal information flows.

What we offer

Working at Royal Houdijk means being part of an organization with a personal approach, short lines of communication, and an open, informal working environment where collaboration comes naturally.

You will join an international and technical environment where innovation, collaboration, and personal development are central.

In addition, we offer an attractive benefits package that reflects the value we place on our employees.

What you can expect

• A monthly salary between €3.500 and €4.500 gross (based on a 40-hour workweek).
• 27 vacation days and 13 additional leave days (ADV) in accordance with the Metalektro collective labor agreement.
• The option to “sell” unused ADV days each year.
• A fixed monthly commuting allowance of €0.25 per kilometer.
• A solid pension plan with PME, with 50% of the contributions covered by Royal Houdijk.
• Attractive employee benefits such as financial support for uncovered healthcare costs, a gym membership, or a contribution towards a new bicycle for commuting.
• A healthy work-life balance, with flexibility to organize your working hours.
• A varied and challenging role within a family-owned company operating internationally.

What you bring

You are naturally service-oriented, enjoy maintaining oversight, and are capable of coordinating multiple tasks simultaneously. You can easily switch between different activities and feel comfortable working in an international environment.

Key qualifications

• MBO+ or HBO level of education and thinking.
• Several years of experience in a supporting, commercial or organizational role.
• Excellent command of both Dutch and English, spoken and written.
• Experience with Microsoft Office and administrative systems.
• Strong organizational skills and attention to detail.
• An independent, flexible, and proactive attitude.
• Providing a Certificate of Conduct (VOG) may be part of the application process.

Join the Royal Houdijk team

Questions about the vacancy?

For questions about this vacancy or working at Royal Houdijk, contact our HR team. We're happy to help.

Your future team

You will be working in our Sales department in Vlaardingen. This department consists of one other Sales & Office Coordinator, 5 Area Sales Managers and is led by our Commercial Director. In addition to the office in Vlaardingen, we also have a service office and colleagues in the United States, with whom you will regularly coordinate.

See what a day in your new position looks like

About Royal Houdijk

Every day, millions of baked goods move seamlessly through our systems, from oven to packaging, with unmatched efficiency and precision. Royal Houdijk employs 225 people and operates from its headquarters in Vlaardingen, the Netherlands, supported by global service centers in the USA, Mexico and Austria.

'As an employer, Royal Houdijk stands for teamwork, collegiality, and growth. Career development is actively encouraged.'