Office Coordinator Office Team · Amsterdam ·

Aurora Live; Amsterdam; Hybrid; EUR 29,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Extra vacation days

Onboarding program

International team

Job summary

Aurora Live in Amsterdam is seeking an Office Coordinator to be the friendly, organized face of our office and to support a team of about 40 colleagues.

You will keep the office running, coordinate meetings and travel, welcome visitors, assist Finance and HR tasks, and help create a tidy, welcoming workplace.

We value dependable, approachable candidates with strong English communication and hands-on, service-minded attitudes, open to both full-time and part-time arrangements.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent English communication and professional demeanor.
• Experience in service-oriented, administrative, or coordination roles.

Responsibilities

• Keep the office running with everyday operations, supplies, meetings, and travel arrangements.
• Create a welcoming, tidy, well-stocked workplace for staff and visitors.
• Be the go-to person for colleagues—assist with practical questions and onboarding new team members.

Skills

Organizational skills

Attention to detail

English communication

Customer service

Independent working

Microsoft Office

Tools

Microsoft Office

Job description

A people-focused role where your experience, organizational skills, and attention to detail really matter.

Are you someone who enjoys looking after people, keeping things organized, and making sure everything runs smoothly?

Do you take pride in creating a welcoming environment, noticing the little details, and being someone others can rely on?

We are looking for a friendly, organized, and dependable Office Coordinator to take care of our Amsterdam office and support our team of approximately 40 colleagues.

This is a hands-on, people-oriented position where your contribution will be noticed and appreciated every day.

We welcome applicants from a wide range of professional backgrounds. Whether your experience comes from office administration, aviation, hospitality, customer service, or another people-focused profession, we would love to hear from you.

We are also open to part-time arrangements, making this an opportunity for someone looking for a rewarding role with a good work-life balance.

What You'll Be Doing

As our Office Coordinator, you'll be the friendly and reliable face of our Amsterdam office, helping colleagues and visitors feel welcome while ensuring that the workplace runs smoothly.

Your responsibilities will include:

• Keeping the office running smoothly: Taking care of everyday office operations, supplies, meeting arrangements, travel bookings, and relationships with suppliers.

• Creating a welcoming workplace: Making sure the office is tidy, organized, well-stocked, and a pleasant place for everyone to work.

• Being the go-to person: Supporting colleagues with practical questions and requests, welcoming new team members, and helping them settle in.

• Looking after our visitors: Welcoming guests and ensuring they have a positive, professional experience.

• Providing administrative support: Assisting our Finance and HR teams with tasks such as invoices, employee benefits administration, and general coordination.

• Supporting office activities: Helping coordinate internal meetings, team gatherings, and occasional events.

What We're Looking For

Above all, we're looking for someone who is dependable, approachable, and genuinely enjoys helping people.

You'll be a great fit if you:

• Have excellent organizational skills and a natural eye for detail.

• Are friendly, professional, and comfortable interacting with people from different backgrounds.

• Enjoy taking responsibility and working independently.

• Have a practical, hands-on approach and take pride in a job well done.

• Can manage several tasks while staying calm, organized, and solution-focused.

• Have experience in a service-oriented, administrative, or coordination role.

• Communicate confidently in English.

• Are comfortable using Microsoft Office and everyday digital tools.

You don't need to have worked as an Office Coordinator before.

We value transferable experience, a service-minded attitude, sound judgment, and a willingness to learn.

What We Offer

• A welcoming, international workplace with approximately 40 colleagues in Amsterdam.

• A varied and meaningful role where you'll make a real difference to people's working day.

• Flexibility: We're open to discussing both full-time and part-time working arrangements.

• Private health insurance.

• The opportunity to earn up to 12 additional vacation days annually.

• A supportive international team and thorough onboarding to help you settle in.

• A friendly office atmosphere with opportunities to connect with colleagues.

A Role Where Your Contribution Matters

We're looking for someone who enjoys being a trusted and valued part of a team. Someone who takes satisfaction in creating an organized, welcoming environment and who appreciates a role combining independence, responsibility, and daily interaction with people.

Whether you're continuing an established career, considering a change of direction, or looking for a different working rhythm, we'd be delighted to hear from you.

Please note:

This is an on-site role at our Amsterdam office, as being present and available to colleagues is an important part of the position.

We look forward to meeting you!