Office Manager

Freedom24; Amsterdam; On-site; EUR 42,000 - 56,000; Full time

Benefits offered by this job

Central location office

Competitive salary

Career growth opportunities

Health insurance support

Job summary

Freedom24, a dynamic international financial group, is seeking an Office Manager for our Amsterdam office. You will coordinate administrative workflows, manage communications and support executives with calendar logistics and events.

You will also handle vendor relations, procurement, and SAP Concur invoicing while ensuring compliance and timely processing. A background in administration, strong Dutch-English skills, and a proactive, solution-oriented mindset are essential.

Qualifications

• Bachelor’s degree or related field preferred.
• At least 3 years in an administrative or operational role.
• Fluent in English and Dutch, written & verbal.
• Advanced MS Office skills and familiarity with document management.
• Experience with SAP Concur for expense processing is a plus.
• Excellent communication and organizational skills.

Responsibilities

• Provide administrative support and organize workflows across departments.
• Manage internal and external communications; maintain professional image with vendors.
• Organize executives' calendars, meetings, and event logistics; greet visitors.
• Process vendor invoices via SAP Concur in line with policy and timelines.
• Review employee expense reports and ensure compliance with procedures.
• Coordinate business travel arrangements and participate in cross-functional projects.

Skills

Fluent English

Fluent Dutch

Strong organizational skills

Interpersonal skills

Education

Bachelor’s degree

Tools

MS Office Suite

SAP Concur

Document management systems

Job description

Freedom24, part of a fast-growing international financial group listed on NASDAQ, is expanding across Europe and is currently looking for a proactive and detail-oriented Office Manager to support our operations in Amsterdam, Netherlands.

Join us and become part of a professional, dynamic team shaping the future of investment services in Europe.

Responsibilities:

1. Administrative Support and Workflow Organization:

• Managing the company’s incoming and outgoing correspondence with accuracy and discretion;
• Supporting seamless document flow between departments, ensuring timely execution of internal processes;
• Driving administrative procedures to enhance operational efficiency;
• Maintaining a well-organized, efficient, and inspiring office environment;
• Managing procurement of office supplies and overseeing inventory to support an uninterrupted workflow;
• Conducting regular physical inventory audits and maintaining records.

2. Communication and Collaboration:

• Overseeing internal and external communication to uphold the company’s professional image;
• Building effective relationships with vendors and service providers to ensure high-quality and cost-efficient services;
• Collaborating with accounting, payroll providers, and auditors to support compliance and financial accuracy;
• Actively supporting the HR department on a wide range of operational and people-related matters.

3. Executive Support and Guest Relations:

• Proactively organizing calendars, scheduling appointments, and ensuring optimal time management for executives;
• Coordinating meetings and conferences, handling all logistics to deliver smooth and professional events;
• Serving as the first point of contact — answering and directing calls, welcoming clients and guests with warmth and professionalism;
• Hosting visitors of all seniority levels, ensuring a polished and welcoming experience.

4. Financial and Operational Processes:

• Processing vendor invoices through SAP Concur in alignment with company policy and timelines;
• Reviewing and managing employee expense reports, ensuring full compliance with internal procedures.

5. Additional Responsibilities:

• Planning and coordinating business travel arrangements, including flights, accommodation, and itineraries;
• Taking part in cross-functional projects and company-wide initiatives, contributing to continuous improvement.

• Bachelor’s degree (Business Administration, Management, or a related field preferred);
• 3 plus years of experience in a similar administrative or operational role;
• Fluency in English and Dutch, both written and verbal;
• Advanced computer skills, including MS Office Suite and other relevant business tools;
• Experience in organizing and maintaining electronic document management systems;
• Excellent interpersonal and communication skills, with the ability to interact across all levels of the organization;
• Strong organizational and time-management skills, with the ability to handle multiple priorities;
• High attention to detail and accuracy in a fast-paced environment;
• Ability to independently identify and resolve issues;
• A proactive, solution-oriented mindset and positive attitude;
• Flexible and adaptable, capable of working under pressure;
• A reliable team player with a genuine willingness to learn and grow.

• Modern, fully equipped office — a comfortable and inspiring workspace in a central location;
• Competitive salary — motivating and aligned with local market standards;
• Career growth opportunities — develop across departments and functions within an international group;
• Official employment — clear contracts, timely payments, and full compliance with local labor laws;
• Legally compliant vacation and public holidays — we respect and follow each country’s labor code;
• Private health insurance support — partial coverage of private medical insurance to support your well-being.