Office Manager

Projob B.V; Amsterdam; On-site; EUR 45,000 - 50,000; Full time

Job summary

Projob B.V seeks an experienced Office Manager to ensure smooth day-to-day operations in a fast-paced, international setting in Amsterdam, welcoming staff and guests and keeping the office organized.

You will manage facilities, IT equipment, events and HR onboarding, plus invoices and reconciliations, with English fluency required and Dutch at least B1/B2; you thrive on structure and independent work. The role offers a centrally located Amsterdam office and a full-time position.

Qualifications

• Minimum of 3 years' experience as an Office Manager.
• Experience in international environment preferred.
• Fluency in English (written and spoken).
• Conversational level of Dutch (B1/B2).

Responsibilities

• Oversee daily office operations and access for staff and guests.
• Manage facilities, supplies and IT equipment.
• Organise lunches, events, conferences and travel.
• Support HR processes including onboarding and BHV program.
• Handle administrative and financial tasks like invoices and reconciliations.

Skills

Fluent English

Dutch (B1/B2)

Organizational skills

Communication

Tools

Microsoft Office

Job description

About the company

Our client is a privately held company operating in a fast-paced, professional environment. The team is small, international and highly collaborative, with a strong focus on quality, structure and day-to-day excellence.

Salary and hours per week

• Salary: between € 4.000,- and € 4.500,- based on full-time (based on experience).
• 32-40 hours per week
• Start: As soon as possible

About the job

Your role as Office Manager:
As an Office Manager, you are responsible for ensuring the smooth day-to-day operations of the office. You make sure employees and guests feel welcome and that the office remains efficient, organized and fully equipped. You easily switch between different tasks and remain calm and structured, even under pressure.

What will you be doing?
Together with your colleagues, you ensure the office operates at its best. You set priorities, take ownership and manage a broad range of responsibilities. Your tasks include:

• overseeing the daily operations of the office and ensuring employees and guests have smooth access to the building.
• managing office facilities, supplies and IT equipment, including ordering, tracking hardware and liaising with suppliers and building management.
• organizing lunches, company events, conferences and workshops, including travel and accommodation arrangements.
• supporting HR processes such as onboarding, workstation setup, employee well-being initiatives and leading the BHV program.
• handling administrative and financial tasks, including mailbox management, invoices, expenses, credit card use and monthly reconciliations.

Who are you?
You are an organized and efficient professional with a proactive mindset. You are detail-oriented, able to prioritize effectively and comfortable managing multiple tasks and projects simultaneously. With your approachable and confident personality, you communicate easily with people at all levels inside and outside the organization.In addition, you have:

• a minimum of 3 years of experience as an Office Manager, preferably within an international environment.
• excellent communication skills and fluency in English (written and spoken).
• conversational level of Dutch (minimum B1/B2).
• proficiency in Microsoft Office and the ability to manage multiple responsibilities simultaneously.

What's in it for you?
Upon proven suitability, you will enter directly into employment with the organization. You will join a professional and international working environment offering responsibility and room for initiative. In addition, you will receive:

• a salary between €4.000,- and €4.500,- gross per month.
• attractive secondary employment conditions.
• a centrally located office in Amsterdam.
• a versatile role with a high level of independence and variety.

Please note that we agreed with our clients to only introduce them to candidates who already live near the job location. Although you might be willing to relocate or commute, this is not an adequate option.