Office Manager

Anove International B.V.; Utrecht; Ibrido; EUR 31.000 - 36.000; Tempo pieno

Vantaggi offerti da questo lavoro

Flexible working hours

Travel allowance

25 days paid vacation

Gym subscription

Hybrid working model

Mentorship and growth opportunities

Descrizione del lavoro

Anove International in Utrecht is seeking an organized, proactive Office Manager to keep our operations running smoothly as we grow. You will be at the heart of the company, supporting the leadership team, overseeing the office and administration, and ensuring day-to-day activities simply work.

This hands-on role suits someone who enjoys variety, takes ownership, and thrives in a fast-moving startup. You will manage calendars, travel, CRM data, proposals, and presentations, while coordinating

Competenze

• 3 to 5 years in office management, executive assistance, or a similar role.
• Fluency in English and Dutch; French is a strong advantage.
• Tech-savvy with tools like MS Office, Teams, and SharePoint.
• A proactive, can-do mindset with excellent problem-solving skills.
• Strong organizational skills and an eye for detail.

Mansioni

• Act as the CEO’s right hand: manage calendars, meetings, and travel arrangements.
• Bridge communication between the CEO and internal and external stakeholders.
• Handle sensitive documents with the utmost confidentiality.
• Keep the office running: manage supplies, invoicing, and documentation.
• Optimize workspaces and schedules for a seamless flow of operations.
• Prepare proposals, manage CRM systems, and create presentations for the commercial team.
• Welcome clients, partners, and visitors, and support our international partnerships.

Conoscenze

Fluent English

Fluent Dutch

French advantage

Strumenti

MS Office

Teams

SharePoint

Descrizione del lavoro

Anove International is an ambitious startup founded in 2023, built on more than 25 years of expertise in digital security, compliance, and risk management. Backed by founders who have been shaping the field since 1996, we are committed to simplifying complex regulatory and assurance challenges through innovative technology.

Our mission is to pioneer the first AI Management System: a platform designed to help organizations securely document, govern, and ensure compliance in their use of artificial intelligence. At a time when AI accountability is becoming essential, Anove enables companies to innovate with confidence and control.

Role Description

We are looking for an organized, proactive Office Manager to keep our operations running smoothly as we grow. You will be at the heart of the company, supporting the leadership team, keeping the office and administration in order, and making sure day-to-day things simply work.

This is a hands-on role for someone who enjoys variety, takes ownership, and thrives in a fast-moving startup environment.

Key Responsibilities

• Act as the CEO’s right hand: manage calendars, meetings, and travel arrangements.
• Bridge communication between the CEO and internal and external stakeholders.
• Handle sensitive documents with the utmost confidentiality.
• Keep the office running: manage supplies, invoicing, and documentation.
• Optimize workspaces and schedules for a seamless flow of operations.
• Prepare proposals, manage CRM systems, and create presentations for the commercial team.
• Welcome clients, partners, and visitors, and support our international partnerships.

Qualifications

• 3 to 5 years in office management, executive assistance, or a similar role.
• Fluency in English and Dutch; French is a strong advantage.
• Tech-savvy with tools like MS Office, Teams, and SharePoint.
• A proactive, can-do mindset with excellent problem-solving skills.
• Strong organizational skills and an eye for detail.

What Makes You Stand Out

• Experience supporting executives or leadership teams in a startup or scale-up.
• Confidence managing CRM systems and preparing polished presentations.
• A talent for creating efficient, repeatable processes.
• A calm, organized presence that keeps things running under pressure.

We offer a base salary between €2,800 and €3,200 per month (full-time basis), based on experience and profile.

As an early-stage company, Anove International offers significant opportunities to grow, shape your role, and become part of the foundation of our organization.

Additional benefits include:

• Flexible working hours and a travel allowance.
• 25 days of paid vacation per year.
• Gym subscription to support health and well-being.
• Workation opportunities and a hybrid working model.
• Learning and development through mentorship and structured growth opportunities.