Office & management Management Assistant 40 hours a week Amsterdam · office →

Copyright Power International; Amsterdam; Hybrid; EUR 42,000 - 54,000; Full time

Benefits offered by this job

Bike allowance

Sports plan

Pension after two years

Job summary

Copyright Power International is seeking an organised Executive/Office Coordinator to support the Founder & CEO and General Manager in Amsterdam. You will manage calendars, prepare meetings, and coordinate international trade fairs and events.

The role demands discretion, strong Dutch and English, and proficiency in Microsoft 365. The position is based at our Amsterdam office with a hybrid work option and a 7-month contract leading toward permanence.

Qualifications

• 2+ years in management/ executive or event assistant or office coordinator.
• Energetic and representative with strong prioritisation.
• Proactive and independent with overview and deadlines.
• Discreet with confidential information and service minded.
• Excellent Dutch and English; strong in Microsoft 365; willing to work on events.

Responsibilities

• Manage the calendars of the Founder & CEO and General Manager.
• Prepare meetings with documents, clear agenda, and follow-up on actions.
• Organise international trade fairs and business trips end-to-end.
• Research attendee lists and map publishers, societies, partners and prospects.
• Run general mailboxes and route questions to colleagues.
• Welcome visitors and support events with the team.
• Support HR administration: leave overview, onboarding and offboarding.
• Keep MS 365 and SharePoint docs up to date.

Skills

Calendar management

Event coordination

Office administration

Executive support

Communication skills

Education

Vocational or higher professional level

Tools

Microsoft 365

SharePoint

Job description

The organisational hub of CPI. You support our Founder & CEO and General Manager, prepare international trade fairs and meetings down to the detail, and keep the office, the team, our visitors and events running smoothly.

What you'll do

• Manage the business calendars of the Founder & CEO and General Manager
• Prepare meetings: documents, a clear agenda, and follow-up on actions and deadlines
• Organise international trade fairs and business trips from A to Z
• Research attendee lists and map interesting publishers, societies, partners and prospects
• Run the general mailboxes and route questions to the right colleague
• Keep the office running and welcome visitors, makers and partners
• Organise events with the team, writing camps, client events, team outings
• Manage merchandise and client gifts
• Support HR administration: leave overview, sick reports, onboarding and offboarding
• Keep working agreements and checklists up to date in Microsoft 365 and SharePoint

Who you are

• Vocational or higher professional level, ideally 2+ years as a management, executive or event assistant or office coordinator
• Energetic and representative, you love being the spider in the web
• Proactive and independent, with a strong sense of overview and priorities
• Service-minded, but clear and firm about deadlines
• Discreet and reliable with confidential information
• Excellent Dutch and English; strong in Microsoft 365
• Happy to work from the office, and occasionally outside office hours for an event or writing camp

What we offer

• A varied, visible role at the heart of the company, working directly with the Founder & CEO and General Manager
• Room to grow in management support, events and office operations
• An informal, professional team with music as the common thread
• A salary that fits the role and your experience, training, a bike and sports plan, and a pension scheme after two years
• 40 hours a week, mainly at our Amsterdam office; some working from home by agreement
• A 7-month contract with a view to a permanent position