Management Assistant (Executive Assistant) - Veldhoven

Trinamics; Breda; On-site; EUR 38,000 - 48,000; Full time

Benefits offered by this job

Extensive benefits package

Career development opportunities

Job summary

Trinamics is seeking a proactive Management Assistant to support senior leaders in a leading international high-tech environment. You will manage complex calendars and travel, coordinate meetings and events, and handle confidential information with discretion.

The role offers exposure to a leadership team, opportunities for growth, and a permanent position with a strong benefits package. You will work closely with multiple stakeholders across the organization.

Qualifications

• Completed bachelor's degree (HBO) or associate degree.
• 3–7 years of relevant experience as a management assistant or in a similar role in an international environment.
• Proven experience with complex international calendar management.
• Fluent in spoken and written English.
• Good knowledge of the Office 365 package.
• Discretion and confidentiality in handling business matters.

Responsibilities

• Screen, sort and manage the mailboxes of managers.
• Coordinate complex international calendars for 4 to 6 managers.
• Prepare meetings, participate and follow up on actions.
• Arrange travel and manage expense claims.
• Support projects, events and the yearly planning cycle.
• Handle facility and hospitality tasks including floor management.
• Facilitate hybrid meetings and events.
• Share information proactively within the team and provide feedback.
• Flag issues requiring action and connect managers with colleagues and stakeholders.

Skills

Calendar management

Executive support

Attention to detail

Education

Bachelor's degree (HBO) or associate degree

Tools

Office 365

Job description

• You proactively screen, sort and manage the mailboxes of your managers.
• You take care of complex international calendar management for 4 to 6 managers.
• You prepare meetings, take part in them and follow up on actions.
• You arrange travel and handle expense claims.
• You support projects, events and the yearly planning cycle.
• You pick up facility and hospitality tasks, including floor management.
• You facilitate hybrid meetings and events.
• You share information and knowledge proactively within your team and give feedback to others.
• You signal issues that require action and connect your managers with colleagues, departments and other stakeholders.

Must-haves

• A completed bachelor's degree (HBO) or an associate degree.
• 3 to 7 years of relevant experience as a management assistant or in a similar supporting role in an international environment.
• Proven experience with complex international calendar management.
• Fluent in spoken and written English.
• Good knowledge of the Office 365 package.
• You work accurately, have an eye for detail and handle business matters with discretion and confidentiality.

Nice-to-haves

• Dutch language skills.
• Experience in a dynamic international environment and working for multiple stakeholders.
• Experience in facilitating hybrid meetings and events.
• A learning mindset: you are not afraid of making mistakes and you keep achieving results under tough circumstances.

• A gross monthly salary between €3,400 and €4,300 based on a 40-hour week, depending on your knowledge and experience.
• A position in a leading international high-tech environment, within a large community of management assistants.
• Support for top management, with direct exposure to a leadership team member.
• Room to grow: the support organisation grows along with the company.
• Always a permanent job; no temporary projects.
• After a period agreed in advance, a takeover by the client is possible.
• An extensive package of secondary employment benefits.
• Plenty of opportunities for personal and professional development.