Management Assistant

Waimakers; Amsterdam; On-site; EUR 35,000 - 52,000; Full time

Job summary

Waimakers in Amsterdam is seeking a proactive assistant to support the management team. You’ll keep calendars, coordinate weeks, and ensure the right priorities get the time they deserve.

You’ll handle team and client communications, help move actions forward, and work with AI daily to streamline inboxes, documents, and workflows. Fluent in Dutch and English, you’ll thrive in a fast-paced environment and own your responsibilities.

Qualifications

• Thrives in a busy environment and takes initiative.
• Proactive and takes ownership to create structure.
• Eager to learn AI and apply it to workflows.
• Fluent in Dutch and English.

Responsibilities

• Keep management agendas and weeks organised so priorities have time.
• Manage communication with our team and clients and keep it moving.
• Help prioritise, follow up on actions and ensure tasks are completed.
• Work with AI daily: inboxes, agendas, documents, workflows, and agents.

Skills

Communication

Organization

Ownership

Learning agility

Dutch language

English language

Job description

You're the one who catches the balls that would otherwise fall between the cracks, keeping our management team ahead of a company that doubled in a year, with AI at your side every day.

What you'll do

• Keep the management team's agendas and weeks organised, so the right things get the time.
• Pick up communication with our team and our clients, and keep it moving.
• Help prioritise, follow up on actions and make sure things actually get done.
• Work with AI every day: inboxes, agendas, documents, workflows, and agents that take over recurring work.

What we look for

• Early in your career or many years in, what counts is that you've shown you thrive in a busy environment.
• You see what needs doing, instead of waiting to be told.
• You take ownership, and you create calm and structure around you.
• Genuinely excited to learn AI, you don't need to know it all yet.
• Comfortable in Dutch and English.

What you get

• A front-row seat at a company that grew from 20 to 40 people in a year.
• Lots of contact with our team and our clients, from day one.
• Learning AI right in the middle of it, teaching companies this way of working is our day job.
• A new office in Amsterdam (Duivendrecht), and a team that never settles for good enough.

Amsterdam (Duivendrecht) · Full-time · On site, supporting the management team.