Hybrid Administrative Assistant for Global Banking

Moelis & Co.; Amsterdam; Hybrid; EUR 38,000 - 52,000; Full time

Benefits offered by this job

Health coverage

Pension

Wellbeing initiatives

Job summary

Moelis & Company seeks an Administrative Assistant in Amsterdam to support bankers from Analyst to Executive Director level on high-profile, international transactions. You will cover for the Amsterdam Office Manager and support colleagues in London, Frankfurt and Paris as needed.

Role involves diary management, travel bookings, client liaison, and office support with a hybrid work model (3 Fridays remote per month) in a global firm environment.

Qualifications

• Bilingual in Dutch and English, written and spoken.
• Excellent communication skills, both written and verbal.
• Experience supporting and managing people at senior level.
• Proficiency in Outlook, Word, Excel, and PowerPoint.
• High level organisational skills and ability to multi-task.
• Experience in a fast-paced professional environment; finance/banking preferred.

Responsibilities

• To support client activities and requirements in a proactive manner, liaising with clients e.g. take messages, pass on information, deal with queries, meet and greet and client events.
• To pro-actively manage diaries, co-ordinate and schedule meetings, reserve conference rooms, and set up conference calls.
• Manage your Bankers' client contacts and Salesforce entries (MConnect).
• To make travel arrangements; book flights, ground transportation, lodging and entertainment for business travel (domestic and international), prepare itineraries, visas etc.
• To answer and direct incoming phone calls to Bankers, provide secondary telephone coverage within the immediate area, and record and track messages and follow up.
• reconcile with AMEX statements.
• Printing and binding books for internal or client use; photocopy and scan documents, and co-ordinate work with the Presentations team.
• Sending and following up on couriers.
• To support the Frankfurt and Paris OM/EAs during holidays and other absences.
• Cover for the Amsterdam Office Manager in all office management duties when away.
• Any other duties or special projects as requested by the Amsterdam OM, London OM, and/or Bankers.

Skills

Dutch & English

Communication skills

Senior-level support

Outlook

Word

Excel

PowerPoint

Discretion & confidentiality

Customer service

Team player

Attention to detail

Tools

Salesforce

MConnect

Job description

Moelis & Company seeks an Administrative Assistant in Amsterdam to support bankers from Analyst to Executive Director level on high-profile, international transactions. You will cover for the Amsterdam Office Manager and support colleagues in London, Frankfurt and Paris as needed.

Role involves diary management, travel bookings, client liaison, and office support with a hybrid work model (3 Fridays remote per month) in a global firm environment.