Administrative Assistant - Amsterdam

Moelis & Co.; Amsterdam; Hybrid; EUR 38,000 - 52,000; Full time

Benefits offered by this job

Health coverage

Pension

Wellbeing initiatives

Job summary

Moelis & Company seeks an Administrative Assistant in Amsterdam to support bankers from Analyst to Executive Director level on high-profile, international transactions. You will cover for the Amsterdam Office Manager and support colleagues in London, Frankfurt and Paris as needed.

Role involves diary management, travel bookings, client liaison, and office support with a hybrid work model (3 Fridays remote per month) in a global firm environment.

Qualifications

• Bilingual in Dutch and English, written and spoken.
• Excellent communication skills, both written and verbal.
• Experience supporting and managing people at senior level.
• Proficiency in Outlook, Word, Excel, and PowerPoint.
• High level organisational skills and ability to multi-task.
• Experience in a fast-paced professional environment; finance/banking preferred.

Responsibilities

• To support client activities and requirements in a proactive manner, liaising with clients e.g. take messages, pass on information, deal with queries, meet and greet and client events.
• To pro-actively manage diaries, co-ordinate and schedule meetings, reserve conference rooms, and set up conference calls.
• Manage your Bankers' client contacts and Salesforce entries (MConnect).
• To make travel arrangements; book flights, ground transportation, lodging and entertainment for business travel (domestic and international), prepare itineraries, visas etc.
• To answer and direct incoming phone calls to Bankers, provide secondary telephone coverage within the immediate area, and record and track messages and follow up.
• reconcile with AMEX statements.
• Printing and binding books for internal or client use; photocopy and scan documents, and co-ordinate work with the Presentations team.
• Sending and following up on couriers.
• To support the Frankfurt and Paris OM/EAs during holidays and other absences.
• Cover for the Amsterdam Office Manager in all office management duties when away.
• Any other duties or special projects as requested by the Amsterdam OM, London OM, and/or Bankers.

Skills

Dutch & English

Communication skills

Senior-level support

Outlook

Word

Excel

PowerPoint

Discretion & confidentiality

Customer service

Team player

Attention to detail

Tools

Salesforce

MConnect

Job description

We are passionate about our business and our culture, and are seeking individuals with that same drive.

About Moelis & Company

Moelis & Company is a leading global independent investment bank that provides innovative strategic advice and solutions to a diverse client base, including corporations, governments and financial sponsors. The Firm assists its clients in achieving their strategic goals by offering comprehensive integrated financial advisory services across all major industry sectors. Moelis & Company's experienced professionals advise clients on their most critical decisions, including mergers and acquisitions, recapitalizations and restructurings, capital markets transactions, and other corporate finance matters. The Firm serves its clients from 21 geographic locations in North and South America, Europe, the Middle East, Asia and Australia

Overview of the opportunity

We are looking for a motivated and highly organised Administrative Assistant to join our Amsterdam office, reporting to the London Office Manager. In this role, you will support a group of bankers ranging from Analyst to Executive Director level, helping them operate at their best while working on high-profile, international transactions. You will also provide cover for the Amsterdam Office Manager and support colleagues in London, Frankfurt and Paris when required. This is a unique opportunity to build close working relationships with senior professionals, gain exposure to the fast-paced world of investment banking, and contribute to the success of a global firm.

Responsibilities

• To support client activities and requirements in a proactive manner, liaising with clients e.g. take messages, pass on information, deal with queries, meet and greet and client events.
• To pro-actively manage diaries, co-ordinate and schedule meetings, reserve conference rooms, and set up conference calls.
• Manage your Bankers' client contacts and Salesforce entries (MConnect).
• To make travel arrangements; book flights, ground transportation, lodging and entertainment for business travel (domestic and international), prepare itineraries, visas etc.
• To answer and direct incoming phone calls to Bankers, provide secondary telephone coverage within the immediate area, and record and track messages and follow up.
• reconcile with AMEX statements.
• Printing and binding books for internal or client use; photocopy and scan documents, and co-ordinate work with the Presentations team.
• Sending and following up on couriers.
• To support the Frankfurt and Paris OM/EAs during holidays and other absences.
• Cover for the Amsterdam Office Manager in all office management duties when away.
• Any other duties or special projects as requested by the Amsterdam OM, London OM, and/or Bankers.

Qualifications and Experience

• Bilingual in Dutch and English, written and spoken.
• Excellent communication skills, both written and verbal.
• Experience supporting and managing people at senior level.
• Proficiency in Outlook, Word, Excel, and PowerPoint.
• High level organisational skills and the ability to multi-task.
• Previous experience in a fast-paced professional environment; finance/banking preferred.
• Trustworthy, with a strong sense of confidentiality, discretion, and professionalism at all times.
• Welcoming and customer-service orientated, with a friendly, can-do attitude.
• Flexible, independent, proactive, and able to take the initiative.
• A collaborative team player who enjoys supporting others.
• Strong attention to detail, dedication, and efficiency.

Why Join Us?

At Moelis & Company, you'll be part of a global firm where your contributions make a difference. We offer:

• Direct exposure to senior leaders and client-facing work.
• A collaborative, supportive culture that values initiative and teamwork.
• Opportunities to develop your skills and grow your career in a dynamic industry.
• Health coverage, pension and wellbeing initiatives.
• You'll have the opportunity to join a growing firm where your contributions are visible, and you can develop your skills, take on increasing responsibility, and grow your career.

We value in-person collaboration and the close partnership between Assistants and Bankers, so this role is based in our Amsterdam office. This is a full-time position, Monday to Friday, 9:00am to 6:00pm, with the option of working from home 3 Fridays a month only.

We are an equal opportunity employer and are committed to promoting diversity, preventing discrimination and providing a supportive and inclusive working environment.

We seek to ensure that we recruit from a diverse talent pool and that all applicants are treated fairly at each stage of the recruitment process.

Applicants are considered for employment opportunities without regard to any characteristic or status protected under any applica