Global HR Coordinator — Onboarding & Mobility

Octagon Professionals International; Den Haag; On-site; EUR 35,000 - 45,000; Full time

Job summary

Octagon Professionals International in The Hague is seeking an HR Officer to support HR operations, international mobility, and client service delivery. You will assist with onboarding to offboarding processes, contract preparation, and GDPR-compliant records across multiple European entities.

You will work with the HR Manager and team, handling employee data changes, client queries, and immigration-related administration.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Law, or related field or equivalent experience.
• Up to 3 years of experience in HR administration, HR operations, or HR shared services.
• Strong communication skills in English, written and spoken.
• Interest in employment law and employee lifecycle processes.

Responsibilities

• Support end-to-end onboarding and offboarding processes
• Prepare and issue employment contracts and related documentation
• Process employee data changes and HR mutations, including amendments, salary changes, and transfers
• Maintain accurate HR records and documentation in line with GDPR
• Check documentation and processes follow policy and local labour legislation
• Act as a first point of contact for employee and client queries on HR administration
• Provide day-to-day HR support for assigned client accounts, including ESA, Huawei, and others
• Escalate complex or sensitive matters to the HR Manager
• Support the delivery of HR projects for clients
• Assist with visa applications, work permits, and immigration-related administration
• Support 30% ruling applications and related tax benefit requests
• Prepare and collect documentation for employees, authorities, and external service providers
• Provide HR administrative support to entities and branches in Italy, France, Germany, and the UK
• Assist with country-specific HR administration under HR Manager guidance
• Help keep HR practices and documentation aligned across jurisdictions
• Monitor employee timesheets and support time registration processes
• Prepare recurring HR reports and management updates
• Maintain data accuracy in HR systems and support process improvements

Skills

English communication

Attention to detail

Time management

Client service mindset

Education

Bachelor's degree in HR/BA/Law

Tools

MS Office

HR systems

Visa & immigration processes

Job description

Octagon Professionals International in The Hague is seeking an HR Officer to support HR operations, international mobility, and client service delivery. You will assist with onboarding to offboarding processes, contract preparation, and GDPR-compliant records across multiple European entities.

You will work with the HR Manager and team, handling employee data changes, client queries, and immigration-related administration.