Mobility & Compliance HR Coordinator

Dept; Amsterdam, Rotterdam; Hybrid; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid working policy

24 vacation days + unlimited extra

DEPT learning programs

Health & wellness benefits

Diversity & inclusion

Work with global clients

Strong culture and growth

Job summary

DEPT is seeking a People Coordinator to manage mobility, compliance, and employment administration processes. You will own cases from request to completion, coordinating across internal teams and external providers to ensure accuracy and compliance.

You will handle 30% ruling, A1 applications, visas, and UWV-related tasks, while maintaining meticulous employee documentation and smooth handovers within the People Operations function. Fluency in Dutch and English is required.

Qualifications

• 2–5 years of relevant experience in HR mobility, HR compliance and employment administration.
• Solid foundation in Dutch HR processes and employment administration.
• Strong attention to detail and a structured approach to avoid missing information.
• A proactive and ownership-driven mindset; you follow requests through from start to finish.
• Strong communication skills and a service-oriented approach for clear HR processes.
• Good judgement: know when to escalate to a specialist.
• Experience with immigration/visas, 30% ruling, A1, UWV, or related areas is a strong plus.
• Experience in international or reasonably complex organisations is beneficial.
• Fluent Dutch and comfortable working in English.

Responsibilities

• Own and coordinate operational people processes around mobility, compliance and employment administration, from initial request through to completion, ensuring actions, documentation and deadlines are followed through.
• Coordinate 30% ruling applications and extensions, A1 applications and other global mobility processes, making sure the right information and documentation is collected and submitted on time.
• Coordinate immigration and visa cases with employees, internal stakeholders and external immigration providers.
• Support and coordinate UWV applications and other compliance-related processes, ensuring cases are prepared accurately and followed through to completion.
• Maintain high standards of accuracy and compliance across employee documentation, contracts and people administration, identifying and resolving missing or incomplete information.
• Work closely with the People Operations team and other colleagues in the People team to ensure a smooth handover and coordination of employee cases and processes.
• Act as a clear and service-oriented point of contact for employees on mobility and administrative People matters, answering questions where possible and coordinating with the right specialist when needed.
• Spot recurring issues, gaps or inefficiencies in processes and documentation, and contribute to improving the way we work.

Skills

HR mobility

HR compliance

Employment administration

Dutch HR processes

Attention to detail

Job description

DEPT is seeking a People Coordinator to manage mobility, compliance, and employment administration processes. You will own cases from request to completion, coordinating across internal teams and external providers to ensure accuracy and compliance.

You will handle 30% ruling, A1 applications, visas, and UWV-related tasks, while maintaining meticulous employee documentation and smooth handovers within the People Operations function. Fluency in Dutch and English is required.