Executive Assistant to Senior Leaders | Hybrid (6 months)

Hellokaleido; Utrecht; Hybrid; EUR 50,000 - 70,000; Full time

Job summary

ViCentra in Utrecht is seeking an Executive Assistant to support the Senior Leadership Team and day-to-day operations. The role is hybrid or on-site, 6 months with a possibility to prolong, offering an opportunity to shape leadership cadence and important company moments.

You will manage calendars, prepare materials, coordinate events, and help drive internal communications with a hands-on, detail-oriented approach that keeps the business running smoothly.

Qualifications

• Proven EA experience supporting senior leaders.
• Strong calendar, prioritisation, and time-management skills.
• Excellent written and verbal communications at leadership level.
• Experience coordinating complex cross-functional projects.
• Ability to handle sensitive information with discretion.

Responsibilities

• Act as trusted partner to senior leaders and manage key priorities.
• Own end-to-end calendar, agendas, and leadership cadence (SLT, QBRs, All Hands).
• Prepare briefing materials, presentations, and leadership communications.
• Coordinate and drive OKR planning and follow-up across teams.
• Ensure clear company-wide communication and alignment on priorities.
• Support change and transformation initiatives with stakeholder engagement.
• Lead internal event and leadership offsite coordination.
• Track decisions and actions, escalate risks when needed.

Skills

Executive Assistant

Calendar management

Stakeholder management

Communication

Cross-functional projects

Discretion

Tools

Microsoft 365

Job description

ViCentra in Utrecht is seeking an Executive Assistant to support the Senior Leadership Team and day-to-day operations. The role is hybrid or on-site, 6 months with a possibility to prolong, offering an opportunity to shape leadership cadence and important company moments.

You will manage calendars, prepare materials, coordinate events, and help drive internal communications with a hands-on, detail-oriented approach that keeps the business running smoothly.