Hybrid Executive Ops & HR Assistant

High Tech Campus Eindhoven; Eindhoven; Hybrid; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Flexible working

Equity via SARs

Hybrid work on campus/home

Job summary

Usono is a medtech company redefining MSK ultrasound through dynamic imaging solutions. As Management Assistant, you will support daily operations, coordinate meetings, manage administration, and assist the leadership team, acting as a trusted right hand to the CEO and CFO.

This role blends executive support, finance administration, HR coordination and business operations, with hybrid work partially on High Tech Campus Eindhoven and from home.

Qualifications

• Bachelor’s degree in Business Administration or equivalent working and thinking level.
• 5+ years in operations, executive support, office management, HR, finance administration or similar roles.
• Excellent written and verbal English; Dutch is a plus.
• Strong organizational and planning skills.
• Experience working directly with senior management or executives.

Responsibilities

• Maintaining operational processes, templates and internal documentation.
• Supporting financial administration processes including invoices, payments and supplier management.
• Acting as a trusted point of contact for employees, suppliers and external partners.
• Continuously improving business processes and helping the organization scale professionally.
• Assisting with budgeting, reporting and financial documentation with the CFO.
• Assisting with cash flow monitoring and payment processing with the CFO.
• Managing HR administration including onboarding, employment contracts and personnel records.
• Coordinating recruitment processes and supporting hiring activities.
• Supporting the CEO with planning, agenda management and follow-up on strategic initiatives.
• Supporting travel, meetings, conferences and internal events.
• Supporting grant applications and investor reporting and compliance activities.
• Supporting contract administration and document management.

Skills

Organizational skills

Planning

English communication

Independent worker

Education

Bachelor’s in Business Administration

Tools

Microsoft 365

CRM systems

Exact

Job description

Usono is a medtech company redefining MSK ultrasound through dynamic imaging solutions. As Management Assistant, you will support daily operations, coordinate meetings, manage administration, and assist the leadership team, acting as a trusted right hand to the CEO and CFO.

This role blends executive support, finance administration, HR coordination and business operations, with hybrid work partially on High Tech Campus Eindhoven and from home.