Executive Assistant to Infrastructure Leader — Global Ops

Nebius Group; Amsterdam; Remote; EUR 45,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Career growth and learning

Flexibility and ownership

Collaborative and innovative culture

Impactful AI projects

International environment and talented

Job summary

Nebius Group in Amsterdam is seeking a proactive Team Assistant to support a Manager in Infrastructure. You will manage complex calendars across multiple time zones, coordinate domestic and international travel, and organize meetings with precise preparation and materials.

Beyond scheduling, you’ll handle expense reporting, NDAs, and various operational tasks, partnering with the Executive Support team to drive smooth day-to-day operations and successful events.

Qualifications

• Experience supporting senior executives in a fast-paced, dynamic environment.
• Outstanding organizational skills with meticulous attention to detail.
• Flexibility to adapt to changing priorities and adjust hours for executive schedules.
• Proactive, service-oriented mindset with a focus on high-quality support.

Responsibilities

• Provide executive support to the Manager in Infrastructure.
• Manage complex calendars across multiple time zones and coordinate travel.
• Organize meetings and ensure logistics and materials are prepared.
• Handle expense reports, reimbursements, and NDA processing.
• Coordinate administrative documentation and approvals.
• Support team events and cross-functional initiatives.

Skills

Executive support

Calendar management

Travel coordination

Event planning

Vendor management

Interpersonal skills

Tools

MS Office

G Suite

Job description

Nebius Group in Amsterdam is seeking a proactive Team Assistant to support a Manager in Infrastructure. You will manage complex calendars across multiple time zones, coordinate domestic and international travel, and organize meetings with precise preparation and materials.

Beyond scheduling, you’ll handle expense reporting, NDAs, and various operational tasks, partnering with the Executive Support team to drive smooth day-to-day operations and successful events.