Global Travel & Expenses Specialist

Nebius Group; Amsterdam; Remote; EUR 60,000 - 80,000; Full time

Benefits offered by this job

Competitive compensation

Career growth

Flexibility and ownership

Collaborative culture

Impactful AI projects

Job summary

Nebius Group, an Amsterdam-based AI cloud infrastructure leader listed on Nasdaq, seeks a Travel & Expenses Specialist to manage day-to-day expense processes for international populations. You will review claims, handle corporate travel bookings, and support travel-related queries while ensuring policy compliance and strong financial controls.

You will reconcile corporate cards, maintain audit-ready records and collaborate with Finance, Payroll, HR and external providers to optimize processes.

Qualifications

• 5+ years of experience in corporate travel, Travel & Expenses, travel operations, Accounts Payable or Finance Operations.
• Experience reviewing and processing expense claims and applying policy, documentation and compliance requirements.
• Working knowledge of basic accounting principles, including GL coding, reconciliations and accrual concepts.
• Experience working with corporate card transactions and/or reconciliation processes.
• Experience working with a T&E or expense management system such as Expensify, Navan, SAP Concur, TravelPerk or a comparable platform.
• Hands-on experience using a GDS (e.g., Amadeus, Sabre or Travelport) for corporate travel booking and/or ticket servicing, with the ability to work confidently with availability, fares, booking classes and ticketing rules.
• Hands-on experience with corporate travel booking and servicing, including air and hotel bookings, fare structures, fare rules, booking classes, booking conditions, changes, exchanges and cancellations.
• Strong attention to detail and the ability to work accurately with high transaction volumes and recurring deadlines.
• Strong service orientation and the ability to resolve employee queries clearly and professionally while applying policy consistently.
• Good spreadsheet skills (Excel or Google Sheets), including the ability to identify anomalies, trends and exceptions in data.
• Ability to work within controlled processes and maintain accurate, complete and audit-ready documentation.

Responsibilities

• Review expense claims for accuracy and policy compliance and follow up on missing information.
• Perform or support corporate travel bookings using the company environment and GDS tools, applying fare rules and ticketing conditions.
• Assist employees with travel and expense queries, bookings, changes and reimbursements, escalating when needed.
• Monitor corporate card transactions, ensure timely claiming and correct coding, and resolve aged items.
• Conduct corporate card reconciliation activities and investigate differences.
• Validate expense coding and documentation, identify recurring errors and gaps.
• Support country-specific expense and tax requirements including VAT recovery readiness.
• Support accounting activities with GL coding, accruals and reversals.
• Monitor T&E system controls and assist with issue resolution and testing.
• Identify cases needing specialist review and escalate appropriately.
• Prepare recurring T&E operational reports and analyze trends and spend.
• Maintain audit-ready documentation and support audit requirements.
• Collaborate with Finance, Payroll, HR, Travel providers and system vendors to improve processes.

Skills

Corporate travel exp

Expense platforms

Excel skills

Tools

Expensify

Navan

SAP Concur

TravelPerk

Amadeus

Sabre

Travelport

Job description

Nebius Group, an Amsterdam-based AI cloud infrastructure leader listed on Nasdaq, seeks a Travel & Expenses Specialist to manage day-to-day expense processes for international populations. You will review claims, handle corporate travel bookings, and support travel-related queries while ensuring policy compliance and strong financial controls.

You will reconcile corporate cards, maintain audit-ready records and collaborate with Finance, Payroll, HR and external providers to optimize processes.