Executive Assistant to Global Leadership – Operations & Travel

2000 Bentley Systems Europe B.V.; Hoofddorp; Hybrid; EUR 55,000 - 75,000; Full time

Benefits offered by this job

Salary and benefits package

Bentley Impact Day

Colleague recognition program

Inclusion and wellbeing initiatives

Job summary

Bentley Systems Europe B.V. is seeking an Executive Assistant to support the E&V leadership team, helping to manage demanding schedules, travel, and key operational processes. The role requires proactive problem-solving and strong confidentiality while collaborating across the organization.

Hybrid role based in the Netherlands, with exposure to international travel and cross-functional projects. You will contribute to efficient operations and executive-level communications daily.

Qualifications

• Experience providing operational support to senior leadership.
• Ability to manage calendars, meetings and cross-time-zone coordination.
• Strong discretion, confidentiality and professional judgement.

Responsibilities

• Manage senior leadership agendas and cross-group schedules.
• Coordinate meetings across global time zones with diplomacy.
• Prepare materials for meetings, presentations and projects.
• Coordinate complex domestic and international travel including visas and expenses.
• Draft high-quality emails and messages for various stakeholders.
• Support and facilitate leadership meetings and guest speakers.
• Take minutes, identify action items, and follow up to deadlines.
• Manage procurement activities and departmental purchase requests.
• Maintain accuracy of organizational information in internal systems.

Skills

Executive support

Calendar management

Travel coordination

Discretion & confidentiality

MS Office suite

Tools

Outlook

SharePoint

PowerPoint

Visio

Job description

Bentley Systems Europe B.V. is seeking an Executive Assistant to support the E&V leadership team, helping to manage demanding schedules, travel, and key operational processes. The role requires proactive problem-solving and strong confidentiality while collaborating across the organization.

Hybrid role based in the Netherlands, with exposure to international travel and cross-functional projects. You will contribute to efficient operations and executive-level communications daily.