Executive Support & Operations Coordinator

nebius; Amsterdam; On-site; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation

Career growth and learning opportunit

Flexibility and ownership

Collaborative and innovative culture

Opportunity to work on impactful AI AI

Job summary

Nebius, listed on Nasdaq and headquartered in Amsterdam, seeks a proactive Team Assistant to support the Head of Infrastructure. You will streamline day-to-day operations, manage complex scheduling across time zones, coordinate travel, meetings, and documentation, and help drive team events and process improvements.

Ideal candidates are highly organized, detail-oriented, adaptable, and capable of maintaining discretion while supporting a fast-growing AI infrastructure company with a global

Qualifications

• Experience supporting senior executives in a fast-paced, dynamic environment.
• Outstanding organizational skills and meticulous attention to detail.
• Flexibility to adapt to changing priorities and schedules.

Responsibilities

• Manage a dynamic and complex calendar across multiple time zones.
• Coordinate domestic and international travel, including visas and itineraries.
• Organize meetings end-to-end with logistics and materials.
• Manage expense reports and administrative processes.
• Coordinate NDAs and approvals as required.
• Support team events and operational initiatives.
• Drive follow-ups and document processes for efficiency.

Skills

Executive support experience

Organizational skills

Time management

Communication skills

Discretion

Collaborative mindset

Job description

Nebius, listed on Nasdaq and headquartered in Amsterdam, seeks a proactive Team Assistant to support the Head of Infrastructure. You will streamline day-to-day operations, manage complex scheduling across time zones, coordinate travel, meetings, and documentation, and help drive team events and process improvements.

Ideal candidates are highly organized, detail-oriented, adaptable, and capable of maintaining discretion while supporting a fast-growing AI infrastructure company with a global