Global Executive Assistant & Operations Specialist

ACT Group; Amsterdam; On-site; EUR 52,000 - 68,000; Full time

Job summary

ACT Group is seeking a Management Assistant to support the Executive Board and senior leaders in Amsterdam. The role involves managing complex calendars, organising meetings, and coordinating international travel.

You will prepare materials, track actions, and follow up on deadlines while collaborating with colleagues and external partners across our global organisation. A proactive, service-minded approach and strong English communication are essential.

Qualifications

• 2+ years of experience in an administrative or executive support role.
• Experience in an international, fast-paced environment.
• Strong organisational skills and the ability to manage competing priorities.
• A proactive, service-minded approach, anticipating needs and solving problems independently.
• Excellent communication skills in English and confidence working with senior stakeholders.
• Proficiency in Microsoft 365 and an interest in new digital tools.
• Accuracy, discretion, adaptability and a collaborative mindset.

Responsibilities

• Manage complex calendars, meetings and international travel.
• Prepare meeting materials, document actions and follow up on deadlines.
• Coordinate correspondence, reports, presentations, expenses and invoices.
• Work with colleagues and external partners across our global organisation.
• Improve administrative processes using digital tools, including Microsoft 365 and ChatGPT.
• Handle confidential information with discretion and professionalism.

Skills

Calendar management

Meeting coordination

Travel coordination

Documentation

Communication

MS 365

Tools

Microsoft 365

ChatGPT

Job description

ACT Group is seeking a Management Assistant to support the Executive Board and senior leaders in Amsterdam. The role involves managing complex calendars, organising meetings, and coordinating international travel.

You will prepare materials, track actions, and follow up on deadlines while collaborating with colleagues and external partners across our global organisation. A proactive, service-minded approach and strong English communication are essential.