Executive Admin & Operations Coordinator - Amsterdam On-site

Ferrovial Construction; Nederland; On-site; EUR 38,000 - 48,000; Full time

Job summary

Ferrovial is seeking an Administration & Operations Coordinator to provide high-quality administrative, financial and logistical support at our Amsterdam headquarters. The role supports senior executives, including members of the Management Committee, while contributing to the smooth day-to-day operation of the office and supporting the wider office team.

You will handle executive support, procurement, office inventory, supplier management, meetings logistics and reception duties on site.

Qualifications

• Fluent English and professional proficiency in Dutch required.
• Spanish language skills are a plus.
• Experience in office administration and executive support preferred.

Responsibilities

• Executive and administrative support: Provide day-to-day administrative support to senior executives and relevant members of the management team.
• Financial administration and purchasing: Monitor and coordinate regular office purchases, including office supplies and invoicing.
• Office inventory and supplies: Maintain a complete inventory of office materials and report replenishment needs.
• Supplier management: Identify, source and assess suppliers and coordinate day-to-day relationships.
• Meetings and internal events: Provide logistical support for board and committee meetings, including catering and documentation.
• Reception and workplace operations: Welcome visitors, manage access and oversee meeting-room bookings.

Skills

Fluent English

Dutch proficiency

Spanish asset

Tools

Microsoft Office

Job description

Ferrovial is seeking an Administration & Operations Coordinator to provide high-quality administrative, financial and logistical support at our Amsterdam headquarters. The role supports senior executives, including members of the Management Committee, while contributing to the smooth day-to-day operation of the office and supporting the wider office team.

You will handle executive support, procurement, office inventory, supplier management, meetings logistics and reception duties on site.