Executive Admin & Operations Coordinator — Amsterdam

Ferrovial; Amsterdam; Hybrid; EUR 36,000 - 60,000; Full time

Job summary

Ferrovial in Amsterdam seeks an Administration & Operations Coordinator to provide high-quality administrative, financial and logistical support at our Amsterdam headquarters. The role supports senior executives and contributes to the smooth day-to-day operation of the office and the wider team.

Key responsibilities include executive support, purchasing, invoicing, supplier management, inventory control and event logistics.

Qualifications

• Fluent English and professional proficiency in Dutch; Spanish is an asset.
• Confident user of Microsoft Office; familiarity with other digital workplace and administrative tools is an advantage.
• Experience in office administration, executive support, invoice handling, purchasing, supplier coordination or a comparable operational role is preferred.
• Strong organizational and time-management skills, with the ability to manage changing priorities.
• High level of accuracy, attention to detail, responsibility and discretion.
• Clear and effective written and verbal communication skills.
• Customer-oriented mindset, flexibility and a proactive approach to problem solving.

Responsibilities

• Provide day-to-day executive and administrative support to senior executives and management.
• Monitor office purchases, invoices and coordinate with accounting and corporate operations teams.
• Maintain office inventory and manage supplies, catering and stock levels.
• Identify, coordinate and monitor supplier relationships and service delivery.
• Arrange meetings, room preparation, catering and documentation for senior-level events.
• Welcome visitors, manage reception and ensure meeting rooms are organized and prepared.

Skills

Fluent English

Dutch language

MS Office

Time management

Communication skills

Job description

Ferrovial in Amsterdam seeks an Administration & Operations Coordinator to provide high-quality administrative, financial and logistical support at our Amsterdam headquarters. The role supports senior executives and contributes to the smooth day-to-day operation of the office and the wider team.

Key responsibilities include executive support, purchasing, invoicing, supplier management, inventory control and event logistics.