Administration & Operations Coordinator

N49 FERROVIAL N.V.; Nederland; On-site; EUR 38,000 - 48,000; Full time

Job summary

Ferrovial is seeking an Administration & Operations Coordinator to provide high-quality administrative, financial and logistical support at our Amsterdam headquarters. The role supports senior executives, including members of the Management Committee, while contributing to the smooth day-to-day operation of the office and supporting the wider office team.

You will handle executive support, procurement, office inventory, supplier management, meetings logistics and reception duties on site.

Qualifications

• Fluent English and professional proficiency in Dutch required.
• Spanish language skills are a plus.
• Experience in office administration and executive support preferred.

Responsibilities

• Executive and administrative support: Provide day-to-day administrative support to senior executives and relevant members of the management team.
• Financial administration and purchasing: Monitor and coordinate regular office purchases, including office supplies and invoicing.
• Office inventory and supplies: Maintain a complete inventory of office materials and report replenishment needs.
• Supplier management: Identify, source and assess suppliers and coordinate day-to-day relationships.
• Meetings and internal events: Provide logistical support for board and committee meetings, including catering and documentation.
• Reception and workplace operations: Welcome visitors, manage access and oversee meeting-room bookings.

Skills

Fluent English

Dutch proficiency

Spanish asset

Tools

Microsoft Office

Job description

Why Ferrovial?

Global presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference. Collaborative excellence: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued. Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation. Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth. Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health. Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.

Job Description

About the role We are seeking an Administration & Operations Coordinator to provide high-quality administrative, financial and logistical support at our Amsterdam headquarters. The role supports senior executives, including members of the Management Committee, while contributing to the smooth day-to-day operation of the office and supporting the wider office team.

Key Responsibilities

• Executive and administrative support Provide day-to-day administrative support to senior executives and relevant members of the management team. Circulate documents for signature and prepare printed or digital materials for meetings. Maintain effective coordination with executive assistants and secretarial teams supporting key senior stakeholders.
• Financial administration and purchasing Monitor and coordinate regular office purchases, including office supplies, consumables, groceries and other items required for normal office operations. Manage office-related invoices and coordinate their review, processing and timely reporting with the Accounting and Corporate Operations teams. Monitor the administrative mailboxes used for general office requests and invoice handling. Manage the assigned corporate payment method responsibly and maintain accurate supporting documentation.
• Office inventory and supplies Maintain a complete inventory of office materials, equipment and consumables. Perform periodic stock checks, update inventory records and report replenishment needs. Ensure essential office and catering supplies remain available and are ordered in a timely manner.
• Supplier management Identify, source and assess suppliers within the scope of the role. Coordinate day-to-day supplier relationships, monitor service delivery and follow up on quality or operational issues. Maintain clear ownership of assigned services and support the avoidance of duplicated orders or responsibilities.
• Meetings and internal events Provide logistical support for Board, Management Committee and Executive Committee meetings, including room preparation, catering, documentation and other operational requirements. Coordinate preparations and provide on-site support throughout senior-level meetings and events. Assist with the organization of internal employee events and office activities. Handle cafeteria and catering requests that support internal events and daily office operations.
• Reception and workplace operations Act as a welcoming first point of contact for visitors and manage visitor access to the office. Answer incoming telephone calls and direct enquiries appropriately. Oversee the meeting-room reservation system and ensure rooms are available, prepared and ready for use. Maintain the organization and presentation of meeting rooms and shared cafeteria areas throughout the day and at closing. Provide general office support and act as backup to the Office Manager during daily operations and periods of absence.

Qualifications

• Fluent English and professional proficiency in Dutch; Spanish is an asset.
• Confident user of Microsoft Office; familiarity with other digital workplace and administrative tools is an advantage.
• Experience in office administration, executive support, invoice handling, purchasing, supplier coordination or a comparable operational role is preferred.
• Strong organizational and time-management skills, with the ability to manage changing priorities.
• High level of accuracy, attention to detail, responsibility and discretion.
• Clear and effective written and verbal communication skills.
• Customer-oriented mindset, flexibility and a proactive approach to problem solving.

Working arrangement

Availability to work a minimum of 32 hours per week, Monday to Friday. Full on-site presence at the Amsterdam Zuid office is required.

Seize the challenge

Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!

Ferrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a “Protected Class”), or any other protected class in accordance with applicable laws.

#WeAreFerrovial Use the filters to refine your search and find opportunities that match your interests. Listed on three major stock markets: Nasdaq (US), Euronext Amsterdam (Netherlands) and IBEX 35 (Spain), we are also member of the Dow Jones Sustainability Index and FTSE4Good. We operate in more than 15 countries and have a workforce of over 24,000 professionals worldwide., including Highways, Airports, Construction, and Energy. #WeAreFerrovial Seize the challenge. Move the world together.

Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people’s lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Listed on three major stock markets: Nasdaq (US), Euronext Amsterdam (Netherlands) and IBEX 35 (Spain), we are also member of the Dow Jones Sustainability Index and FTSE4Good. We operate in more than 15 countries and have a workforce of over 24,000 professionals worldwide., including Highways, Airports, Construction, and Energy.