Coordinator Clinical Events

Applied Medical; Amersfoort; Hybrid; EUR 34,000 - 52,000; Full time

Benefits offered by this job

Commuting allowance €0.25/km

Hybrid work options

Pension scheme (employer contribution)

€50 net monthly health insurance

Volunteer days

Training & development opportunities

Job summary

Applied Medical Europe is seeking a Clinical Events Coordinator to provide administrative and operational support across compliance activities, internal event coordination, and team communications. You will work with product experts and internal stakeholders to ensure events and processes run smoothly.

The role is mainly on-site in Amersfoort with hybrid options, offering opportunities for internal trainings, development, and involvement in a diverse, international team.

Qualifications

• Proven experience in a similar role.
• Excellent communication and stakeholder management skills.
• Strong organisational skills and attention to details.
• Fluent oral and written communication skills in English.
• Bachelor’s degree level or equivalent experience.

Responsibilities

• Coordinate and support internal events such as site visits, roundtables, and symposiums.
• Manage administrative documentation in accordance with internal processes, including contracts, payment requests, and compliance-related forms.
• Organize travel arrangements, prepare itineraries, coordinate logistics, and process expense reports and reimbursements.
• Schedule and coordinate meetings with internal and external stakeholders.
• Maintain and update shared team resources, including folder structures, Teams channels, OneNote pages, trackers, and other communication platforms.
• Help ensure visibility of ongoing activities, track progress, and support process improvements where needed.

Skills

Communication

Stakeholder management

Organizational skills

Attention to detail

Event coordination

Education

Bachelor’s degree

Job description

Do you have a keen eye for detail and enjoy organizing and coordinating administrative tasks in a dynamic environment? Are you someone who takes pride in keeping things organized, spotting opportunities to improve processes, and finding a smarter way of working? Can you adapt to changing circumstances and find practical solutions when coordinating events? If so, we may have the perfect job opportunity for you.

At Applied Medical Europe, our diverse team, representing more than 80 nationalities, collaborates to improve access to high-quality healthcare for patients around the world.

In the Clinical Events Coordinator role, you will provide administrative and operational support across compliance activities, internal event coordination, and team communications. You will work closely with product experts and internal stakeholders to ensure events, documentation, and processes run smoothly and efficiently.

Key Responsibilities

• Coordinate and support internal events such as site visits, roundtables, and symposiums
• Manage administrative documentation in accordance with internal processes, including contracts, payment requests, and compliance-related forms
• Organize travel arrangements, prepare itineraries, coordinate logistics, and process expense reports and reimbursements
• Schedule and coordinate meetings with internal and external stakeholders
• Maintain and update shared team resources, including folder structures, Teams channels, OneNote pages, trackers, and other communication platforms
• Help ensure visibility of ongoing activities, track progress, and support process improvements where needed

What You Bring

• Proven experience in a similar role
• Excellent communication and stakeholder management skills
• Strong organisational skills and attention to details
• Fluent oral and written communication skills in English
• Bachelor’s degree level or equivalent experience

What We Offer

• An international working environment, fueled by respect and a healthy work-life balance tailored to the business and team member’s needs
• 27 paid vacation days (based on fulltime contract) with option to purchase five additional days
• This is mainly an on-site role with hybrid options
• Commuting allowance of €0,25/km or full coverage of public transportation costs
• A wide variety of internal trainings and development possibilities and a tuition program for external trainings
• The opportunity to pro-actively work on your vitality and fitness
• State-of-the-art facilities, including green areas, in-house restaurant and gym
• Additional benefits, such as:
  • Attractive pension scheme (your contribution at 4%, ours at 12%)
  • €50 net monthly health insurance contribution
  • Two (paid) days per year dedicated to volunteering activities
  • Several fun company events and meaningful initiatives organized throughout the year

At Applied Medical, we are committed to make a meaningful, positive difference, each and every day. Within our European headquarters in Amersfoort (NL), we develop, manufacture and support the implementation of our advanced medical devices across Europe and the MENA region. Applied’s team members enjoy working in an environmentally friendly and international environment, in which people of diverse backgrounds are valued, challenged, and acknowledged. We support our team members by giving them opportunities of ongoing learning and education, possibilities to take part in community volunteering activities and a variety of onsite exercise classes and health activities.

If you are passionate about working in an organization that allows you to make decisions based upon what is right for the patient, customer, community and environment, Applied Medical is the place for you.