Dynamic Office & Facilities Lead (Events & Travel)

Alle Mediavacatures; Hilversum; On-site; EUR 36,000 - 48,000; Full time

Benefits offered by this job

Pension scheme

Gym at Amsterdam office

In-house club

Job summary

Armada Music is seeking an Office Manager to oversee reception staff, manage procedures, and support multiple departments. The role involves coordinating suppliers, office services, and events, while keeping operations smooth and cost-efficient.

You will be part of a dynamic, music-driven team at Armada’s Amsterdam office, interacting with internal teams and external partners to ensure a professional workplace and successful events.

Qualifications

• Knowledge of office management and administrative processes at MBO+ / Bachelor level.
• 1–3 years of experience in office management role is preferred.
• Understanding of VG&F product ranges, service and delivery conditions and contract forms; knowledge of VG&F processes.

Responsibilities

• Manage staffing and coordination of the reception pool.
• Schedule meetings and appointments within the office.
• Organize office layout and manage furnishing, supplies and catering.
• Manage accounting and billing of office-related costs.
• Assist with onboarding of new employees.
• Plan in-house or off-site activities, like parties and meetings.
• Inform employees about upcoming events and developments.
• Supervise showcases, press moments for artists and in-house activities and events (Armada Invites, ADE).
• Assist with booking internal travel and necessary arrangements.
• Register Office & Facility information on Intranet.

Skills

Office management

Fluent Dutch

Fluent English

Education

MBO+ / Bachelor level

Job description

Armada Music is seeking an Office Manager to oversee reception staff, manage procedures, and support multiple departments. The role involves coordinating suppliers, office services, and events, while keeping operations smooth and cost-efficient.

You will be part of a dynamic, music-driven team at Armada’s Amsterdam office, interacting with internal teams and external partners to ensure a professional workplace and successful events.