Office and Facility Manager

Alle Mediavacatures; Hilversum; On-site; EUR 36,000 - 48,000; Full time

Benefits offered by this job

Pension scheme

Gym at Amsterdam office

In-house club

Job summary

Armada Music is seeking an Office Manager to oversee reception staff, manage procedures, and support multiple departments. The role involves coordinating suppliers, office services, and events, while keeping operations smooth and cost-efficient.

You will be part of a dynamic, music-driven team at Armada’s Amsterdam office, interacting with internal teams and external partners to ensure a professional workplace and successful events.

Qualifications

• Knowledge of office management and administrative processes at MBO+ / Bachelor level.
• 1–3 years of experience in office management role is preferred.
• Understanding of VG&F product ranges, service and delivery conditions and contract forms; knowledge of VG&F processes.

Responsibilities

• Manage staffing and coordination of the reception pool.
• Schedule meetings and appointments within the office.
• Organize office layout and manage furnishing, supplies and catering.
• Manage accounting and billing of office-related costs.
• Assist with onboarding of new employees.
• Plan in-house or off-site activities, like parties and meetings.
• Inform employees about upcoming events and developments.
• Supervise showcases, press moments for artists and in-house activities and events (Armada Invites, ADE).
• Assist with booking internal travel and necessary arrangements.
• Register Office & Facility information on Intranet.

Skills

Office management

Fluent Dutch

Fluent English

Education

MBO+ / Bachelor level

Job description

Omschrijving bedrijf

Armada Music is the biggest independent dance music label in the world. Founded by Armin van Buuren, Maykel Piron (CEO) and David Lewis, the label manages an ever-growing catalog of over 50,000 tracks built up across twenty-plus years of specialized dance music exploitation.

Representing artists such as Armin van Buuren, ARTY, D.O.D, Eelke Kleijn, Jan Blomqvist, Joris Voorn, KI/KI, Lilly Palmer, Loud Luxury, Sunnery James & Ryan Marciano, THEMBA and Yulia Niko, Armada Music amasses more than one billion streams per month, airplay on leading radio outlets such as BBC Radio 1 and Sirius XM, and top positions in the world’s most notable charts. Significant label milestones include Armin van Buuren's Grammy nomination for 'This Is What It Feels Like' and two tracks surpassing one billion streams on Spotify: Loud Luxury and Brando’s ‘Body’ and Lost Frequencies’ ‘Are You With Me’.

Across offices in Amsterdam (HQ), New York, London and Laren (NL), Armada Music offers a global appeal to its growing roster. The label has its own club, radio studio and multiple production studios, and hosts various live formats. Producer platform Armada University, which offers educational products and opportunities, shows the label’s sustained effort to nurture the next wave of talent. For more information, visit www.armadamusic.com, @armadamusic on Instagram and @armada on X.

Omschrijving functie werkzaamheden

As an Office Manager at Armada you will oversee reception staff, execute management procedures, maintain administrative systems, and works closely with other departments to support them. You will maintain contact with all suppliers in the field of "housing surveillance", catering, furnishing and office suppliers. You will support with internal questions regarding office products and services and solve them independently or delegate them to reception support. You will also monitor the deadlines and the quality of the office management services. And last but not least you will assist the event manager with all internal events and with booking internal travel & necessary arrangements.

Your responsibilities:

• Managing the planning for the reception pool, responsible for the staffing and coordination of the reception;
• Scheduling meetings and appointments within the office;
• Organizing the office layout and ordering and managing furnishing, office supplies and catering;
• Managing the accounting and billing of office-related costs;
• Support with certain tasks within onboarding of the new employees;
• Plan in-house or off-site activities, like parties, celebrations and meetings;
• Inform the employees about upcoming events and developments;
• Practical supervision of various activities such as showcases, press moments for artists or in-house activities and events (Armada Invites, ADE);
• Assist with booking of internal travel & necessary arrangements;
• Register all the needed Office & Facility information on Intranet.

Your experience:

• You have the knowledge of office management and administrative processes at MBO+ / Bachelor level;
• You preferably have 1-3 years of experience in office management role;
• You have good understanding of the product range, service and delivery conditions and contract forms for VG&F products and services and knowledge of the standard VG&F processes;
• You are proactive, have hands on mentality and are not afraid to take initiative;
• You communicate positive attitude both internally and externally;
• You are flexible and do not have 9-5 mentality;
• You are fluent in Dutch and English.

What will we offer you in return?

We also offer an attractive pension scheme for when we finally decide to grow up. Our Amsterdam office features a gym and even an in-house club, because great music deserves a great workplace.At Armada Music, you’ll pursue your passion on an international scale. Working in an inspiring and music-driven environment, you’ll join a young, ambitious and dynamic team of talented professionals.

ABOUT ARMADA MUSIC:

Armada Music is the biggest independent dance music label in the world, founded in 2003 by Armin van Buuren, Maykel Piron and David Lewis (AR-MA-DA). Promoting dance music all over the world from its offices in Amsterdam (HQ), New York and London, Armada Music represents and cultivates the creative exploits of some of the biggest players in the electronic music game, including Armin van Buuren, Lilly Palmer, D.O.D, Hannah Laing, ARTY, Audien, Giorgia Angiuli, Yulia Niko, Tensnake, Eelke Kleijn, Jan Blomqvist, Joris Voorn, Sunnery James & Ryan Marciano and THEMBA.