Dutch-Speaking Office Coordinator | Onsite & AI-Smart

Aurora Energy Research; Amsterdam; On-site; EUR 38,000 - 48,000; Full time

Benefits offered by this job

Retirement Savings Plan

Access to YuLife

Aurora Academy

Employee Assistance Programme (EAP)

Job summary

Aurora Energy Research is seeking a Dutch-speaking Office Assistant to join the Core - BIO team in Amsterdam. You will manage the day-to-day office operations at our coworking space, support the relocation project, liaise with vendors, and coordinate events for a small team.

The role is fully on-site and offers growth through our Aurora Academy and related programs. You will work closely with the BIO Manager and cross-functional teams.

Qualifications

• Excellent organisational and time management skills.
• Strong written and verbal communication with internal and external parties.
• Proactive and self-motivated, able to work independently on-site.
• Comfortable using AI tools to support research, drafting and data organisation.
• Able to manage multiple tasks and coordinate with vendors and teams.

Responsibilities

• Look after day-to-day running of the Amsterdam office within our coworking space.
• Liaise with local suppliers and service providers to manage quotes and service quality.
• Coordinate relocation logistics of the Amsterdam office with timelines and vendors.
• Organise staff events to foster team engagement.
• Support budget tracking for office operations and process invoices.
• Guide staff on expense management, travel bookings and meeting room usage.
• Onboard new joiners and act as local point of contact for office queries.
• Provide administrative support: scheduling, travel, mail, shipments, printing.

Skills

Dutch fluency

English fluency

Office coordination

Vendor liaison

Budget tracking

Event logistics

IT skills

AI tools

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

Aurora Energy Research is seeking a Dutch-speaking Office Assistant to join the Core - BIO team in Amsterdam. You will manage the day-to-day office operations at our coworking space, support the relocation project, liaise with vendors, and coordinate events for a small team.

The role is fully on-site and offers growth through our Aurora Academy and related programs. You will work closely with the BIO Manager and cross-functional teams.