Bilingual Administrative & Office Coordinator - Utrecht

Fast Enterprises, LLC; Utrecht; On-site; EUR 32,000 - 38,000; Full time

Benefits offered by this job

Merit-based pay

Dutch Pension Scheme

Wellness Allowance

Gift matching program

Team-building activities

Volunteer hour donations matching

Job summary

Fast Enterprises, Utrecht, Netherlands, seeks an Administrative Assistant to support project teams and keep office operations running smoothly. The role requires fluency in Dutch and English and in-office work.

Responsibilities include coordinating meetings, managing supplies, assisting with testing/materials, and guiding new hires through relocation and onboarding. You will liaise with HR and finance on vendor payments and compliance.

Qualifications

• Bachelor’s degree in Business/Public Administration, Finance/Accounting, Management, Education, Social Sciences, or related field in Office Management and Administration.
• Equivalent relevant experience may be considered in place of the required degree.
• Ongoing post-secondary studies may also be accommodated.

Responsibilities

• Assist and provide support for all office employees and ensure they have what they need.
• Organize and facilitate administrative and project-related tasks for the FAST Project Manager (e.g. scheduling meetings, taking notes, minutes).
• Provide additional support to team members (printing/collating documents, testing materials).
• Oversee vendor relationships and payments (office supplies, catering) and coordinate with finance.
• Support relocation for new hires (housing suggestions, residency permits).
• Facilitate local recruiting with the recruiting team (interviews, candidate records).
• Contribute to miscellaneous tasks from other projects.
• Maintain records (relocation info, admin guidelines, access/clearance dates).
• Assist HR with local compliance and onboarding.

Skills

Dutch-English bilingual

Microsoft Office

Organizational skills

Written and verbal communication

Multi-tasking

Travel willingness

Education

Bachelor’s degree in Business/Public Administration/related field

Equivalent relevant experience

Ongoing post-secondary studies possible

Tools

Microsoft Office

Job description

Fast Enterprises, Utrecht, Netherlands, seeks an Administrative Assistant to support project teams and keep office operations running smoothly. The role requires fluency in Dutch and English and in-office work.

Responsibilities include coordinating meetings, managing supplies, assisting with testing/materials, and guiding new hires through relocation and onboarding. You will liaise with HR and finance on vendor payments and compliance.