Document Controller

Strohm; IJmuiden; Hybrid; EUR 33,000 - 45,000; Full time

Benefits offered by this job

Pension plan

Gym membership

Bike lease

Commuting allowance

Hybrid work model

32 days paid leave

Job summary

Strohm is seeking a dedicated Document Controller to join our Project Support team in a role focused on structure, accuracy, and keeping projects on track. You will manage internal and external project documentation across multiple international projects, ensuring version control and timely exchange with clients and suppliers.

We require at least 5 years in document control or similar admin roles, experience with document management systems, and strong MS Word, Excel, and PDF editing skills.

Qualifications

• At least 5 years of experience in document control or a similar administrative role within a project-driven environment.
• Experience with document management systems and secure document exchange platforms.
• Excellent skills in Microsoft Word, Excel, and Adobe Acrobat/PDF editing; strong English proficiency.

Responsibilities

• Manage all internal and external project documentation with version control and timely exchange with clients and suppliers.
• Maintain Master Document Registers (MDRs), track document status, and provide progress updates to project teams.
• Coordinate document transmittals ensuring compliance with procedures, document codes, and client requirements.
• Support preparation and quality control of project documentation including templates, layouts, numbering, and databooks.
• Develop and improve document control procedures, templates, and standards.
• Collaborate with Project Managers, Engineers, clients, and suppliers to ensure efficient communication and document management throughout the lifecycle.

Skills

Document control

Project administration

MS Word

Excel

PDF editing

Communication

English

Tools

Adobe Acrobat

Document management systems

Job description

About the role

Join Strohm as Our Next Document Controller!

Are you an organized professional who thrives on structure, accuracy, and keeping projects on track?

At Strohm, our projects rely on accurate, timely, and well-managed documentation. As our Document Controller, you play a key role in ensuring that project information is complete, compliant, and accessible throughout every stage of the project lifecycle.

As part of our Project Support team, you'll manage documentation for multiple international projects simultaneously, working closely with Project Managers, Engineers, clients, and suppliers. Your attention to detail and organizational skills ensure the smooth exchange of project information and contribute directly to successful project delivery.

In this role, you will:

• Manage all internal and external project documentation, ensuring accurate version control, distribution, and timely exchange with clients and suppliers;
• Maintain and monitor Master Document Registers (MDRs), track document status, and provide clear progress updates to project teams;
• Coordinate document transmittals, ensuring compliance with agreed procedures, document codes, and client-specific requirements;
• Support the preparation and quality control of project documentation, including templates, layouts, numbering, and final project databooks;
• Develop, maintain, and continuously improve document control procedures, templates, and documentation standards;
• Collaborate closely with Project Managers, Engineers, clients, and suppliers to ensure efficient communication and document management throughout the project lifecycle.

What you bring:

• At least 5 years of experience in document control or a similar administrative role within a project-driven environment;
• Experience with document management systems and secure document exchange platforms;
• Excellent skills in Microsoft Word, Excel, and Adobe Acrobat/PDF editing;
• Strong organizational and communication skills, with the ability to manage multiple projects and stakeholders simultaneously;
• A proactive, collaborative mindset and a good command of English; additional languages are an advantage.

Why join us?

• Salary between €3000,- and €4000,- based on your experience and qualifications;
• 32 days of paid leave per year (based on 40 hours);
• Strohm’s Pension plan;
• Discounted gym membership;
• Bike lease plan through the company;
• Commuting allowance or NS Business Card (min. 3 office days);
• Hybrid working model (office and home-based);
• Be part of an innovative, fast-paced company with global impact.