Bilingual Office & Operations Coordinator (Hybrid)

Maastricht University; Maastricht; On-site; EUR 36,000 - 46,000; Full time

Benefits offered by this job

Home office allowance

Flexible working hours

Pension ABP

Access to university sports facilities

Job summary

Maastricht University in Venlo is seeking a proactive Management and Office Assistant to provide administrative and organisational support across Venlo locations. You will coordinate meetings, handle correspondence in Dutch and English, and help standardise processes to future-proof the campus operations.

The role involves close collaboration with staff across locations, expense claims, orders, and a focus on improving working practices while maintaining seamless day-to-day administration.

Qualifications

• Strong organisational and time-management skills.
• Fluent in Dutch and English, written and spoken.
• Initiative and problem-solving mindset; proactive improvement.
• Strong communication and collaboration with stakeholders.
• Good listening skills; experience with student support.

Responsibilities

• Act as a point of contact for internal and external relations at two locations.
• Plan meetings and take minutes in Dutch and English.
• Handle internal and external correspondence in Dutch and English.
• Process expense claims and orders.
• Contribute to structuring, optimising and standardising working processes.
• Switch between tasks and ensure smooth support across locations.

Skills

Organisational skills

Dutch language

English language

Initiative

Communication

Tools

SAP

Corsa

Job description

Maastricht University in Venlo is seeking a proactive Management and Office Assistant to provide administrative and organisational support across Venlo locations. You will coordinate meetings, handle correspondence in Dutch and English, and help standardise processes to future-proof the campus operations.

The role involves close collaboration with staff across locations, expense claims, orders, and a focus on improving working practices while maintaining seamless day-to-day administration.