Management and Office Assistant

Maastricht University; Venlo; Hybrid; EUR 36,000 - 46,000; Full time

Benefits offered by this job

12-month contract (0.8-1.0 FTE)

Gross monthly salary €3,202–€4,159

8% holiday allowance

8.3% year-end bonus

29 vacation days

Home office allowance

Flexible working hours

Job summary

Maastricht University in Venlo is seeking a proactive Management and Office Assistant to provide administrative support across multiple locations. You will coordinate meetings, handle Dutch/English correspondence, and process expenses while helping standardise working processes to future‑proof campus operations.

You will work with SAP or Corsa and collaborate closely with colleagues to support staff and students in a dynamic environment at the Venlo campus.

Qualifications

• Strong organisational and time-management skills with ability to prioritise.
• Fluent in Dutch and English, both written and spoken.
• Entrepreneurial, solution-oriented mindset with initiative.
• Clear communication with a range of stakeholders and colleagues.
• Good listening skills and familiarity with student-related issues.

Responsibilities

• Act as a point of contact for internal and external relations at both locations.
• Plan and prepare meetings and take minutes in Dutch and English.
• Handle internal and external correspondence in Dutch and English.
• Process expense claims and orders.
• Contribute to structuring, optimising and standardising working processes.
• Switch between tasks and set priorities to ensure smooth administrative support across locations.

Skills

Organisational skills

Dutch language skills

English language skills

Initiative and problem-solving

Communication and collaboration

Listening skills and student support

Tools

SAP

Corsa

Job description

Welcome to Maastricht University!

Would you like to work in an academic environment where you can make a real difference to the daily experience of staff and students? As Campus Venlo continues to grow, we are looking for an enthusiastic and proactive Management and Office Assistant who brings structure to daily operations, supports colleagues and helps develop efficient working processes.

Management and Office Assistant

• Our goal: To contribute to a healthy and sustainable food system through education and research.
• Your colleagues: You will work closely with another colleague, together providing administrative support to the growing group of staff members across multiple locations in Venlo.

Maastricht University in Venlo is one of Maastricht University's four campuses and is spread across the city centre of Venlo and Brightlands Campus Greenport Venlo. It offers bachelor's and master's programmes and high-level research that support the transition towards a healthy and sustainable food system.

As Management and Office Assistant, you help ensure that staff receive the administrative and organisational support they need to work effectively. You are a key point of contact for internal and external relations, coordinate meetings and correspondence, and handle administrative tasks such as expense claims and orders. Alongside your daily responsibilities, you actively contribute to structuring, improving and standardising working processes, helping to future‑proof support for the growing campus.

What you do

• Act as a point of contact for internal and external relations at both locations, responding to enquiries by telephone and email.
• Plan and prepare meetings and take minutes in both Dutch and English.
• Handle internal and external correspondence in Dutch and English.
• Process expense claims and orders.
• Actively contribute to structuring, optimising and standardising working processes.
• Switch easily between different tasks, set priorities and ensure that administrative support runs smoothly across both locations.

Are you ready to set the course for the years ahead? Then we’d love to meet you.

What you bring

We’re not looking for checkboxes; we’re interested in who you are and what you bring. Do you recognise yourself in this?

• Organisational skills: You have strong organisational and time-management skills, can prioritise effectively and bring relevant work experience.
• Dutch and English language skills: You communicate effortlessly in both Dutch and English, both verbally and in writing.
• Initiative and problem-solving: You have an entrepreneurial, solution-oriented mindset. You proactively identify opportunities for improvement and take initiative to put them into practice.
• Communication and collaboration: You communicate effectively with a range of internal and external stakeholders and enjoy supporting colleagues.
• Listening skills and student support: You are a good listener and are familiar with student-related and study-related issues.

Experience with administrative systems such as SAP or Corsa is an advantage.

What we offer

At Maastricht University, you’ll work in an international, open, and engaged environment. We offer:

• A 12-month contract (0,8 - 1,0 fte) with the prospect of a permanent contract based on mutual satisfaction.
• A gross monthly salary between €3202,00and €4159,00 (based on full-time employment of 38 hours per week). 8% holiday allowance and an 8.3% year-end bonus.
• 29 vacation days (based on full-time), four additional days off (Carnival Monday and Tuesday, Good Friday, and Liberation Day), and the possibility to accrue up to 12 extra days through compensation hours.
• Flexible working hours, a home office allowance, and the option to work from home.
• Freedom and space to shape your work independently and develop your ideas.
• A close-knit community of colleagues to collaborate and grow with.
• A solid pension plan via ABP, company fitness schemes, and access to various university sports facilities.
• An inspiring work environment in the heart of Europe.

Faculty of Science and Engineering

At the Faculty of Science and Engineering (FSE), we focus on themes such as circularity and sustainability, future farming, digitisation and scientific instrument development. FSE's leading projects, like the Einstein Telescope Pathfinder, are sure to grab anyone's attention. The faculty is a vibrant hub of education and research in Science, Technology, Engineering, and Mathematics (STEM) and Liberal Arts and Sciences (LAS). At FSE, over 450 staff members and 3700 students gather to explore exciting interdisciplinary research and educational programmes. Feel welcome, be part of our team and put your brilliant mind to work!

FSE at the Brightlands Campuses

Maastricht, Sittard-Geleen, Heerlen, and Venlo, the home of four creative Brightlands campuses, are bustling with 30,000 entrepreneurs, researchers, and students working diligently to solve global challenges. The Faculty of Science and Engineering is active on all four Brightlands campuses, and this is where our impact reaches its peak. To give you an idea of what is happening at each campus: Sittard-Geleen is home to the largest chemical site in the Euregion, while Venlo is a large hub for agri‑food innovation. Maastricht is the site of the Health Campus, and Heerlen is the place to be for Smart Services.

Interested?

Are you interested in this amazing role but still have questions? Feel free to contact Rogier Gerardu, Project Manager at the Faculty of Science and Engineering, via: [e-mail] for more information.

About Maastricht University

At Maastricht University, we collaboratively seek solutions to help move the world forward. We do this with 23,300 students and 5,400 employees across 5 regional locations, 6 faculties, and more than 70 research institutes. We encourage you to push boundaries and discover new opportunities for yourself and the world around you. Together, we can find the answers for tomorrow.

The vacancy is open for internal and external candidates. In case of equal qualifications, internal candidates will be prioritized.

At Maastricht University, we prefer to contact potential candidates directly. We therefore kindly ask that no agencies or intermediaries submit offers or approaches.

Maastricht University is committed to promoting and nurturing a diverse and inclusive community. We believe that diversity in our staff and student population contributes to the quality of research and education at UM, and strive to enable this through inclusive policies and innovative projects led by teams of staff and students. We encourage you to apply for this position.

The end date of the publication is 15 November 2026.