Management/Office Assistant - Baandomein

Baandomein; Maastricht; Hybrid; EUR 34,116 - 44,472; Full time

Benefits offered by this job

8.0% holiday allowance

8.3% year-end bonus

Access to company fitness and sports facilities

Flexible working hours

29 vacation days plus public holidays

Job summary

A leading university in the Netherlands is seeking a Management / Office Assistant to support the Management Team and ensure smooth operational processes. The ideal candidate is proactive, highly organized, and has excellent communication skills in English and Dutch. This role offers good employment conditions, flexible working hours, and opportunities for professional development.

Qualifications

• Proven ability to plan ahead and prioritize effectively.
• Maintain an overview and work precisely.
• Ability to combine professionalism with a friendly approach.

Responsibilities

• Providing secretarial and administrative support to the Management Team.
• Coordinating internal meetings and events.
• Managing communication channels effectively.

Skills

Organised and proactive

Structured and accurate

Friendly and confident

Flexible and independent

Collaborative

Quick learner with humour and perspective

Excellent command of English and Dutch

Strong skills in MS Office

Discretion and sound judgement

Education

MBO+/HBO level of education

Relevant work experience

Tools

MS Office

Job description

Welcome to Maastricht University! Do you enjoy working in an international, dynamic environment where education meets practice? At Maastricht University, we bring together executives, academics, and professionals to exchange knowledge, explore solutions, and shape the future of business and society.

• Our goal: Ensure the smooth daily operation of MSM by providing professional, proactive, and reliable support to our management team and colleagues.
• Your colleagues: A small, international and dynamic team at the Maastricht School of Management. Together, we create an environment where collaboration, structure and hospitality go hand in hand. You’ll work closely with the Management Team, the finance department and colleagues across the organisation.

As Management / Office Assistant, you are the organisational heart of MSM. You make sure processes run smoothly, meetings are well prepared, and visitors feel welcome. You handle a wide variety of administrative, planning, and light financial tasks with accuracy and care – ensuring that colleagues can focus on their core work.

What you do

• Providing secretarial and administrative support to the Management Team, including agenda management, meeting preparation, and follow‑up on action points.
• Coordinating internal meetings and events, such as staff meetings, business lunches and team gatherings – from logistics to hospitality.
• Managing communication channels, including phone calls, emails and correspondence.
• Welcoming and assisting guests and partners, coordinating itineraries and ensuring a smooth visit experience.
• Coordinating internal processes, such as room reservations, catering, supplies, and internal registration of consultants or lecturers.
• Supporting financial administration, checking invoices and expense claims, identifying discrepancies and coordinating with the finance team.
• Acting as backup for the Travel Office, arranging travel bookings, visa applications and travel schedules.
• Handling various administrative tasks to keep the office running efficiently.

What you bring

It’s not about ticking boxes, but about who you are and how you work. Do you recognise yourself in this?

• Organised and proactive – You plan ahead, prioritise effectively, and spot what needs attention before others do.
• Structured and accurate – You keep an overview, work precisely, and enjoy making things run efficiently.
• Friendly and confident – You combine a positive, approachable attitude with professionalism and reliability.
• Flexible and independent – You handle variety well and are comfortable taking initiative.
• Collaborative – You enjoy working with others and contribute to a pleasant, supportive atmosphere.
• Quick learner with humour and perspective – You pick things up easily and bring a sense of balance to busy moments.
• An MBO+/HBO level of education with an administrative or organisational background.
• Relevant work experience in a comparable position.
• Excellent command of English and Dutch, both spoken and written.
• Strong skills in MS Office (Outlook, Word, Excel, PowerPoint).
• An affinity with financial administration, including a basic understanding of accounting processes.
• Discretion and sound judgement when handling confidential information.

What we offer

As Management/Office Assistant at School of Business and Economics, you will be employed by the most international university in the Netherlands, located in the beautiful city of Maastricht. In addition, we offer you:

• Good employment conditions. The position is graded in scale 7 according to UFO profile Management/Office‑assistant, with corresponding salary based on experience ranging from €3057,00 to €3985,00 gross per month (based on a full‑time employment of 38 hours per week). In addition to the monthly salary, an 8.0 % holiday allowance and an 8.3 % year‑end bonus apply.
• An employment contract for a period of 12 months with a scope of 0.8 FTE.
• Flexible working hours and the possibility to work partly from home, with a monthly commuting and internet allowance. Full‑time employees receive 29 vacation days and 4 additional public holidays per year. Accumulation of compensation hours adds 12 days. You may personalise employment conditions through a collective labour agreement (CAO) choice model.
• We offer a good pension scheme and access to company fitness and sports facilities.
• We provide space and facilities for professional development, training programmes and initiatives such as "acknowledge and appreciate".

The terms of employment are largely set out in the collective labour agreement of Dutch Universities and the local provisions of Maastricht University.

Or are you already convinced and ready to become our new Management/Office Assistant? Apply now, no later than November 25th 2025 for this position. Please upload your CV and motivation letter.

This vacancy is open simultaneously for internal and external recruitment. In case of equivalent candidates, the internal candidate will have priority.