Amsterdam Office & Facilities Lead

Norgine Pharma SA; Amsterdam; On-site; EUR 38,000 - 52,000; Full time

Job summary

Norgine Pharma SA is seeking a Team, Office & Facilities Administrator for our Amsterdam office. The role focuses on creating a welcoming, efficient workplace and providing high-quality administrative support to Global Commercial Operations and HR Benelux teams.

You will play a key role in the local office reconfiguration project, helping shape the future workplace experience for colleagues in Amsterdam, while overseeing supplier onboarding, budgets and cross-office coordination.

Qualifications

• MBO/HBO qualification or equivalent level of education and experience with excellent communication skills in Dutch and English.
• At least 3 years' experience in Office management, Facilities management and/or Team administration.
• Ability to manage complex administrative processes while offering a proactive, service-focused and solutions-oriented approach.
• Experience supporting workplace transformation, office relocation or reconfiguration projects would be advantageous.
• Proficiency in Microsoft Office, Outlook and Teams; experience with Agiloft and Egencia is advantageous.

Responsibilities

• Manage the day-to-day operations of the Amsterdam office - acting as the first point of contact for employees, visitors, suppliers and service providers.
• Lead the coordination of meeting spaces, events and workplace activities - while keeping health and safety of all who use the facilitates.
• Amsterdam Office Reconfiguration Project - partnering and coordinating activities with local teams, stakeholders and suppliers. Managing communications on progress and helping shape the future workplace experience.
• Provide administrative support to the Global Commercial Operations and the Benelux HR team.
• Leading supplier onboarding, contract administration and compliance processes.
• Assist with budget tracking and cost management activities.
• Delivery high quality support to the Belgium office when required.

Skills

Office management

Facilities management

Team administration

Dutch language

English language

Microsoft Office

Communication skills

Education

MBO/HBO qualification

Tools

Microsoft Office

Outlook

Teams

Agiloft

Egencia

Job description

Norgine Pharma SA is seeking a Team, Office & Facilities Administrator for our Amsterdam office. The role focuses on creating a welcoming, efficient workplace and providing high-quality administrative support to Global Commercial Operations and HR Benelux teams.

You will play a key role in the local office reconfiguration project, helping shape the future workplace experience for colleagues in Amsterdam, while overseeing supplier onboarding, budgets and cross-office coordination.