Team, Office and Facilities Coordinator

Internetwork Expert; Amsterdam; On-site; EUR 34,000 - 52,000; Full time

Job summary

Norgine in Amsterdam is seeking a Team, Office & Facilities Administrator to create a welcoming and safe workplace while providing high-quality administrative support to Global Commercial Operations and HR Benelux teams.

The role includes leading the office reconfiguration project, coordinating meetings and events, and ensuring smooth supplier onboarding and cost tracking. Dutch and English language proficiency is required, with at least 3 years in similar roles.

Qualifications

• MBO/HBO qualification or equivalent level of education and experience.
• Excellent communication skills in Dutch and English.
• 3+ years in office management, facilities or team administration.
• Proactive, service-oriented with ability to manage complex administrative processes.

Responsibilities

• Manage day-to-day operations of the Amsterdam office and be the first point of contact for staff, visitors, and vendors.
• Coordinate meeting spaces, events, and workplace activities while ensuring health and safety.
• Lead office reconfiguration projects and coordinate with internal teams and suppliers.
• Provide admin support to Global Commercial Operations and Benelux HR teams.

Skills

Dutch language

English language

Communication

Customer service

Office administration

Education

MBO/HBO qualification or equivalent

Tools

Microsoft Office

Outlook

Teams

Agiloft

Egencia

Job description

Want a 3D Career? Join Norgine.

At Norgine, our colleagues Dare themselves to be different, Drive to achieve their goals and beyond, and Develop themselves and their community. We call it the 3D Career and it offers a rewarding experience where curiosity, collaboration and continuous growth are encouraged every day.

We have an exciting opportunity for a Team, Office & Facilities Administrator to join our Amsterdam office.

This role will be responsible for creating an efficient, welcoming and safe workplace environment while providing high-quality administrative support to the Global Commercial Operations and HR Benelux teams. This position will also be a key role in the local office reconfiguration project, helping to shape the future workplace experience for colleagues in Amsterdam.

Key Responsibilities

• Manage the day-to-day operations of the Amsterdam office -acting as the first point of contact for employees, visitors, suppliers and service providers.


• Lead he coordination of meeting spaces, events and workplace activities - while keeping health and safety of all who use the facilitates.


• Amsterdam Office Reconfiguration Project - partnering and coordinating activities with local teams, stakeholders and suppliers. Managing communications on progress and helping shape the future workplace experience.
  


• Provide administrative support to the Global Commercial Operations and the Benelux HR team.


• Leading supplier onboarding, contract administration and compliance processes.


• Assist with budget tracking and cost management activities.


• Delivery high quality support to the Belgium office when required.


• MBO/HBO qualification or equivalent level of education and experience with excellent communication skills in Dutch and English.


• At least 3 years' experience in Office management, Facilities management and/or Team administration.
  


• Ability to manage complex administrative processes while offering a proactive, service-focused and solutions-oriented approach.


• Experience supporting workplace transformation, office relocation or reconfiguration projects would be advantageous.


• Proficiency in Microsoft Office, Outlook and Teams; experience with Agiloft and Egencia is advantageous.

Our benefits may vary per location. Please liaise with the Norgine TA representative to obtain more information.