Team Office and Facilities Coordinator

Norgine Pharma SA; Amsterdam; On-site; EUR 38,000 - 52,000; Full time

Job summary

Norgine Pharma SA is seeking a Team, Office & Facilities Administrator for our Amsterdam office. The role focuses on creating a welcoming, efficient workplace and providing high-quality administrative support to Global Commercial Operations and HR Benelux teams.

You will play a key role in the local office reconfiguration project, helping shape the future workplace experience for colleagues in Amsterdam, while overseeing supplier onboarding, budgets and cross-office coordination.

Qualifications

• MBO/HBO qualification or equivalent level of education and experience with excellent communication skills in Dutch and English.
• At least 3 years' experience in Office management, Facilities management and/or Team administration.
• Ability to manage complex administrative processes while offering a proactive, service-focused and solutions-oriented approach.
• Experience supporting workplace transformation, office relocation or reconfiguration projects would be advantageous.
• Proficiency in Microsoft Office, Outlook and Teams; experience with Agiloft and Egencia is advantageous.

Responsibilities

• Manage the day-to-day operations of the Amsterdam office - acting as the first point of contact for employees, visitors, suppliers and service providers.
• Lead the coordination of meeting spaces, events and workplace activities - while keeping health and safety of all who use the facilitates.
• Amsterdam Office Reconfiguration Project - partnering and coordinating activities with local teams, stakeholders and suppliers. Managing communications on progress and helping shape the future workplace experience.
• Provide administrative support to the Global Commercial Operations and the Benelux HR team.
• Leading supplier onboarding, contract administration and compliance processes.
• Assist with budget tracking and cost management activities.
• Delivery high quality support to the Belgium office when required.

Skills

Office management

Facilities management

Team administration

Dutch language

English language

Microsoft Office

Communication skills

Education

MBO/HBO qualification

Tools

Microsoft Office

Outlook

Teams

Agiloft

Egencia

Job description

Description

Want a 3D Career? Join Norgine.

At Norgine, our colleagues Dare themselves to be different, Drive to achieve their goals and beyond, and Develop themselves and their community. We call it the 3D Career and it offers a rewarding experience where curiosity, collaboration and continuous growth are encouraged every day.

We have an exciting opportunity for a Team, Office & Facilities Administrator to join our Amsterdam office.

This role will be responsible for creating an efficient, welcoming and safe workplace environment while providing high-quality administrative support to the Global Commercial Operations and HR Benelux teams. This position will also be a key role in the local office reconfiguration project, helping to shape the future workplace experience for colleagues in Amsterdam.

Key Responsibilities

• Manage the day-to-day operations of the Amsterdam office -acting as the first point of contact for employees, visitors, suppliers and service providers.
• Lead he coordination of meeting spaces, events and workplace activities - while keeping health and safety of all who use the facilitates.
• Amsterdam Office Reconfiguration Project - partnering and coordinating activities with local teams, stakeholders and suppliers. Managing communications on progress and helping shape the future workplace experience.
• Provide administrative support to the Global Commercial Operations and the Benelux HR team.
• Leading supplier onboarding, contract administration and compliance processes.
• Assist with budget tracking and cost management activities.
• Delivery high quality support to the Belgium office when required.

Requirements

• MBO/HBO qualification or equivalent level of education and experience with excellent communication skills in Dutch and English.
• At least 3 years' experience in Office management, Facilities management and/or Team administration.
• Ability to manage complex administrative processes while offering a proactive, service-focused and solutions-oriented approach.
• Experience supporting workplace transformation, office relocation or reconfiguration projects would be advantageous.
• Proficiency in Microsoft Office, Outlook and Teams; experience with Agiloft and Egencia is advantageous.

Benefits

Our benefits may vary per location. Please liaise with the Norgine TA representative to obtain more information.