Administrative Coordinator

Adecco; Bleiswijk; On-site; EUR 20,000 - 29,000; Full time

Benefits offered by this job

Travel expense reimbursement

Pension accrual from first day

25 vacation days

8.33% holiday allowance

Adecco Academy

Professional working environment with

Job summary

Adecco in Bleiswijk is seeking an Administrative Services Coordinator for an international life sciences partner. You will coordinate daily warehouse activities and ensure orders, shipments and deliveries are processed accurately and on time.

This full-time, 39-hour/week position uses SAP and Excel to track orders and resolve issues. It is a 9-month assignment with a gross hourly wage of €17.81 and benefits including travel reimbursement, pension accrual, and 25 vacation days.

Qualifications

• Completed vocational or higher education in Logistics, Supply Chain, Business Administration, or a related field.
• Strong organizational and planning skills.
• A careful and accurate approach to administrative tasks and documentation.
• Ability to manage multiple tasks and changing priorities.
• Good communication and problem-solving skills.
• Good command of English.

Responsibilities

• Coordinate and monitor daily warehouse activities with an external logistics partner.
• Ensure orders, shipments, and incoming deliveries are processed on time and accurately.
• Track orders and shipments using SAP, Excel, and logistics dashboards.
• Review order details, invoices, and shipping documentation for accuracy.
• Adjust shipment priorities as needed for business requirements.
• Follow up on incoming deliveries and ensure goods are received and registered.
• Communicate with internal departments and external partners to resolve issues.
• Register and follow up on complaints and deviations; investigate root causes.
• Support projects and suggest improvements to logistics processes.

Education

Vocational or higher education in Logistics / Supply Chain / Business Administration

Tools

SAP

Excel

Job description

Are you highly organized, detail-oriented, and comfortable working in a fast-paced logistics environment? For an international company in Bleiswijk, we are looking for two Administrative Services Coordinators. In this role, you will help ensure that orders are processed and shipped on time, incoming deliveries are handled efficiently, and operational issues are resolved quickly. You will work closely with internal teams and external logistics partners to keep daily operations running smoothly.

What are you going to do?

As an Administrative Services Coordinator, you will coordinate and monitor daily warehouse activities in collaboration with an external logistics partner. You will ensure that orders, shipments, and incoming deliveries are processed correctly and on time.

Your responsibilities will include:

• Monitoring daily orders and shipments to ensure timely processing and dispatch.
• Tracking orders and checking information using SAP, Excel, and logistics dashboards.
• Reviewing order details, invoices, and shipping documentation for accuracy and completeness.
• Adjusting shipment priorities when business needs change.
• Following up on incoming deliveries and ensuring goods are received and registered correctly.
• Communicating with internal departments and external logistics partners to resolve operational issues.
• Registering and following up on complaints and deviations.
• Investigating problems, identifying root causes, and coordinating solutions with the relevant stakeholders.
• Supporting projects and contributing ideas to improve logistics processes and operational efficiency.

You will work with different teams and manage changing priorities, ensuring that information flows smoothly and that issues are followed up until they are resolved.

What do we offer?

• A full-time position of 39 hours per week;
• A gross hourly salary of €17.81;
• A temporary assignment of 9 months;
• Working hours from Monday to Friday, 08:30–17:15;
• Travel expense reimbursement;
• Pension accrual from your first working day;
• 25 vacation days based on full-time employment;
• 8.33% holiday allowance;
• Access to the Adecco Academy, offering online training and development opportunities;
• A professional working environment with international contacts.

Where will you work?

Our client is a leading international company in the life sciences and pharmaceutical industry. It supports scientific research, healthcare, and the development of medicines by providing innovative products, technologies, and services.

What do we ask?

• A completed vocational or higher education in Logistics, Supply Chain, Business Administration, or a related field;
• Strong organizational and planning skills;
• A careful and accurate approach to administrative tasks and documentation;
• The ability to manage multiple tasks and changing priorities;
• Good communication and problem-solving skills;
• Good command of English;
• Experience with Excel and digital systems; SAP knowledge is an advantage;
• Knowledge of logistics documentation, transportation, and import/export processes is a plus;
• A flexible, proactive, and stress-resistant attitude.

Are you interested?

The selection process consists of two interviews. The first interview takes place on-site with two managers, followed by an online Teams interview with the hiring manager and a colleague.

Are you ready to help keep logistics operations running smoothly?