Administrative Assistant 2

Apex Systems; Schiphol; On-site; EUR 40,000 - 60,000; Full time

Job summary

A prominent IT services firm in the Netherlands is seeking an enthusiastic Business Administrator who excels in providing exceptional business support. The ideal candidate will demonstrate strong organisational skills, effective communication, and proactivity in managing multiple priorities. Responsibilities include calendar management, travel arrangements, and event logistics. A minimum of 2 years' relevant experience is required, and proficiency in Microsoft Office is essential. This is a mid-senior level position offering a contract-based employment opportunity.

Qualifications

• Proven experience in a business support or administrative role.
• Ability to manage multiple priorities and maintain confidentiality.
• Fluent in English; German is a plus.

Responsibilities

• Manage calendar and travel arrangements.
• Coordinate events and meetings.
• Maintain IT devices and workspace allocations.

Skills

Self-starter

Effective communication

Attention to detail

Problem-solving

Organisational skills

Proficiency in Microsoft Office

Job description

Direct message the job poster from Apex Systems

We are seeking an enthusiastic, action-oriented, and highly organised Business Administrator to provide exceptional business support to our team.

Role Summary

The successful candidate will demonstrate strong interpersonal skills, initiative, sound judgement, and the ability to maintain confidentiality while managing multiple priorities.

Key Responsibilities

• Calendar Management
• Travel and Expenses
• Event and Meeting Logistics
• IT Device and Peripheral Management
• Workspace Allocation
• Team Mailing Lists
• Budget Co-ordination
• Manage local social event budget.
• Visitor and Lecture Coordination
• Policy Compliance
• Cover Support
• Support Cross-Team Events

Skills

• Self-starter with ability to anticipate needs and act proactively in a fast-paced environment.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality with professionalism.
• High attention to detail and strong problem-solving skills.
• Calm and focused under pressure, with excellent organisational skills.
• Collaborative and approachable, with a can-do mindset.
• Proficiency in Microsoft Office tools (Word, Outlook, PowerPoint, Excel) and Teams.

Top 3 Must-Have HARD Skills

• Calendar & Travel Management: Ability to handle complex scheduling and travel arrangements.
• Organisational & Planning Skills: Structured approach to prioritising competing demands.
• Communication & Confidentiality: Professional handling of sensitive information and clear communication across teams.

Languages

Fluent in English (German is a plus).

Additional

Background in customer service or project coordination is beneficial.

Experience

• At least 2 years’ proven experience in an administrative, business support, or customer service role within a dynamic, fast‑paced environment.

Seniority level

Mid‑Senior level

Employment type

Contract

Job function

Administrative

Industries

IT Services and IT Consulting

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