Business Administration Support (m/w/d)

Everience; Amsterdam; On-site; EUR 35,000 - 52,000; Full time

Benefits offered by this job

Exposure to international stakeholders

Cross-functional teams

Professional development and growth

Global organisation experience

Diversity and inclusion

Job summary

Everience, a global consulting group delivering AI-augmented services, seeks a Business Administration Support professional to provide high-quality operational and administrative support in a dynamic international setting.

You will coordinate calendars, meetings, travel, and documentation while maintaining confidentiality and professional service. English fluency is required; Dutch is a plus, with opportunities for cross-functional collaboration across regions.

Qualifications

• Experience in Business Administration, Executive Support or Office Management.
• Experience supporting managers or leadership teams within a corporate environment.
• Excellent organizational, planning and coordination skills.
• Strong stakeholder management and communication skills.
• Experience coordinating meetings, travel arrangements and administrative activities.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint and Teams).
• Fluency in English; Dutch is an advantage.

Responsibilities

• Provide comprehensive administrative and operational support to business leaders and teams.
• Manage complex calendars, meeting schedules and business priorities.
• Coordinate internal and external meetings, workshops, leadership sessions and team events.
• Prepare presentations, reports, meeting agendas, minutes and action trackers.
• Coordinate domestic and international travel arrangements, expense processing and other administrative activities.
• Support procurement, onboarding, access requests and other business administration processes.
• Act as a central point of contact for internal and external stakeholders, ensuring timely communication and follow-up.
• Maintain accurate documentation, records and business information in accordance with company policies.
• Handle confidential information with discretion and professionalism.
• Support continuous improvement initiatives by identifying opportunities to optimise administrative processes and ways of working.
• Collaborate with colleagues across multiple departments, locations and time zones to ensure effective business support.

Skills

Business Administration

Executive Support

Office Management

Stakeholder Management

Meetings Coordination

Travel Arrangements

Microsoft Office

Fluent English

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Everience is an international consulting group delivering AI-augmented digital services and placing people at the heart of the AI revolution.

With a presence in Europe, Africa, Asia and America, Everience offers its 4,000-strong workforce the most demanding and stimulating environment in which to transform and develop their skills, learning about new AI-based roles and building their future employability.

Through its Symbiotic Academy the group offers a unique hub for training, practical application and exchange where everyone can experiment, learn, and progress in the fields of artificial intelligence and data.

In accordance with its core purpose of orchestrating the symbiotic relationship between humans and AI in the workplace, Everience is making the augmented employee the driving force of a “symbiotic age”, where AI enhances talents and opens up new career opportunities.

Job Description

Our client is looking for an experienced Business Administration Support professional to provide high-quality operational and administrative support within a dynamic international business environment.

In this role, you will play an important part in ensuring the efficient operation of the department by coordinating administrative activities, supporting business processes, managing stakeholder communications and enabling effective planning and execution of day-to-day operations.

Working closely with business leaders, project teams and support functions, you will contribute to creating an organised, collaborative and efficient working environment while maintaining high standards of professionalism, confidentiality and service delivery.

Responsibilities

As Business Administration Support, you will:

• Provide comprehensive administrative and operational support to business leaders and teams.
• Manage complex calendars, meeting schedules and business priorities.
• Coordinate internal and external meetings, workshops, leadership sessions and team events.
• Prepare presentations, reports, meeting agendas, minutes and action trackers.
• Coordinate domestic and international travel arrangements, expense processing and other administrative activities.
• Support procurement, onboarding, access requests and other business administration processes.
• Act as a central point of contact for internal and external stakeholders, ensuring timely communication and follow-up.
• Maintain accurate documentation, records and business information in accordance with company policies.
• Handle confidential information with discretion and professionalism.
• Support continuous improvement initiatives by identifying opportunities to optimise administrative processes and ways of working.
• Collaborate with colleagues across multiple departments, locations and time zones to ensure effective business support.

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Qualifications

You are a proactive and highly organised professional who enjoys working in a fast-paced international environment. You have excellent planning skills, strong attention to detail and are able to manage multiple priorities while maintaining a high level of service.

You bring:

• Proven experience in Business Administration, Executive Support, Office Management or a similar business support role.
• Experience supporting managers or leadership teams within a corporate environment.
• Excellent organisational, planning and coordination skills.
• Strong stakeholder management and communication skills.
• Experience coordinating meetings, travel arrangements and business administration activities.
• Advanced knowledge of Microsoft Office applications, including Outlook, Word, Excel, PowerPoint and Teams.
• Ability to work independently while managing multiple priorities and deadlines.
• Experience handling confidential information with integrity and discretion.
• Fluency in English; Dutch is an advantage.

Preferred Experience

• Experience working within large multinational organisations.
• Experience supporting technology, digital, engineering or corporate business functions.
• Familiarity with procurement, finance or SAP-related administrative processes.
• Experience working across international teams and multiple time zones.
• Knowledge of continuous improvement principles and administrative process optimisation.

What We Offer

• A challenging role within a global organisation.
• Opportunity to support business operations in a dynamic and collaborative environment.
• Exposure to international stakeholders and cross-functional teams.
• A professional workplace focused on operational excellence, continuous improvement and personal development.
• Long-term collaboration opportunities within a diverse and inclusive organisation.

This version is much closer to the Shell Business Administration Support (JG7) job family, which focuses on business operations, coordination, administration, stakeholder support, and process management rather than functioning solely as a Personal As

Additional Information

All our positions are open to both women and men and are, of course, open to people with disabilities.