WORK PERMIT ADMINISTRATOR

PEOPLENET RESOURCES SDN BHD; Selangor; On-site; MYR 45,000 - 71,000; Full time

Job summary

PEOPLENET RESOURCES SDN BHD is seeking a Work Permit Administrator to manage and coordinate expatriate work permits, visas, and immigration-related matters. You will prepare and submit documents, monitor validity, liaise with authorities, and maintain accurate records.

The role also provides general HR and administrative support to ensure smooth processing of expatriate-related matters and timely renewals, with emphasis on accuracy and confidentiality.

Qualifications

• Experience in work pass administration, immigration, or HR operations is advantageous.
• Good knowledge of Employment Pass/Work permit requirements and immigration procedures.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Ability to handle confidential employee information.

Responsibilities

• Manage and coordinate work permit, visa, and immigration applications and renewals for expatriate.
• Prepare, check, and submit required documents to relevant government authorities and agencies.
• Coordinate FOMEMA medical examinations, work permit renewals, and related processes.
• Monitor the expiry dates of work permits, passports, visas, insurance, medical examinations, and other relevant documents.
• Collect and verify employees' documents, such as passports, educational certificates, employment contracts, and supporting documents.
• Prepare reports, trackers, and status updates on work permits and immigration matters.

Skills

Document management

Coordination

Attention to detail

Communication

Time management

Education

SPM / Diploma / Degree

Tools

Excel

Word

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The Work Permit Administrator is responsible for managing and coordinating work permit and immigration-related matters for expatriate. The role involves preparing and submitting documentation, monitoring permit and visa validity, coordinating with government authorities and service providers, and maintaining accurate employee records. The position also provides general HR and administrative support to ensure smooth and timely processing of expatriate-related matters.

Key responsibilities

Manage and coordinate work permit, visa, and immigration applications and renewals for expatriate

Prepare, check, and submit required documents to relevant government authorities and agencies

Coordinate FOMEMA medical examinations, work permit renewals, and related processes

Monitor the expiry dates of work permits, passports, visas, insurance, medical examinations, and other relevant documents

Collect and verify employees' documents, such as passports, educational certificates, employment contracts, and supporting documents

Ensure all renewals and submissions are completed accurately and within the required timelines

Liaise with Immigration Department, FOMEMA, government agencies, agents, and service providers regarding expatriate matters

Follow up on applications, approvals, renewals, and outstanding documentation

Maintain accurate and up-to-date electronic and physical filing systems for expatriate records

Prepare reports, trackers, and status updates on work permits and immigration matters

About you

Possess at least SPM, Diploma, Degree or Professional Certificate or equivalent

Experience in work pass administration, immigration, or HR operations is advantageous

Good knowledge of Employment Pass/Work permit requirements and immigration procedures

Strong attention to detail and document-management skills

Good communication and coordination skills

Ability to handle confidential employee information

Good organisational and time-management skills

Proficiency in Microsoft Office, particularly Excel and Word

Ability to manage multiple applications and deadlines simultaneously