Admin Executive (Administration & Office Support)

AGENSI PEKERJAAN GNT SERVICE SDN BHD; Kuala Lumpur; On-site; MYR 39,000 - 67,000; Full time

Job summary

Jora Malaysia is seeking an Admin Executive (Administration & Office Support) to provide comprehensive administrative and organizational support for smooth operations. You will manage immigration processes, passport renewals, and liaise with authorities while maintaining accurate files and ensuring compliance.

The role requires a diploma/degree in Business Admin or HR, strong MS Office skills, and at least 3 years of relevant experience.

Qualifications

• Diploma or degree in Business Administration, Human Resources Management, or a related field.
• Proficient in Microsoft Office, especially Excel and Word.
• Strong written and verbal communication skills.
• Minimum of 3 years of relevant work experience.

Responsibilities

• Manage immigration-related processes end-to-end, including Employment Pass/Work Permit applications, renewals and cancellations.
• Coordinate passport renewals and visa processing.
• Maintain accurate personnel files and statutory documentation for foreign employees.
• Ensure compliance with local labour laws and government inspection readiness.
• Organize paperwork and digital files; act as liaison with government authorities and agencies.
• Monitor documents to prevent overstays or illegal work; oversee onboarding for new arrivals.
• Serve as first point of contact for worker welfare, medical emergencies and conflict resolution.
• Prepare periodic manpower status and permit renewal reports for management.

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Admin Executive (Administration & Office Support)

An experienced and motivated Admin Executive role responsible for providing comprehensive administrative and organizational support to ensure the smooth running of operations.

Key responsibilities

Manage all immigration-related processes end-to-end, including Employment Pass/Work Permit applications, renewals, and cancellations

Coordinate passport renewals and visa processing

Maintain accurate, up-to-date personnel files and statutory documentation for all foreign employees

Ensure strict compliance with local labor laws, internal auditing requirements, and government inspection readiness

Maintain and organize paperwork, digital files, and company documents

Act as the primary liaison with the Ministry of Human Resources (JTK), the Immigration Department, relevant Embassies, and third-party recruitment agencies

Monitor and track statutory documents to ensure no workers overstay or work illegally

Oversee the onboarding and orientation process for newly arrived foreign workers

Serve as the first point of contact for worker welfare, medical emergencies, and conflict resolution

Prepare periodic reports for management regarding manpower status, permit renewals, and others

About you

Preferably Diploma / Degree in Business Admin/ Human Resources Management or other field which is relevant and equivalent

Proficient in Microsoft Office (especially Excel & Word)

Strong written and verbal communication skills

Preferably with min 3 years of working experience

Able to perform multi-tasking and meet deadlines

Candidates familiar with government authorities, agents, and relevant bodies (e.g., Immigration, JTK, etc.) will be added advantage