HR Executive / Senior HR Executive (Foreign Worker & Operations)

Spring Energy; Selangor; On-site; MYR 42,000 - 66,000; Full time

Job summary

Spring Energy in Malaysia is seeking an HR Executive / Senior HR Executive to manage foreign worker permits, renewals and related compliance. You will work with ePLKS, MYEG portals, FOMEMA, and coordinate passport and visa matters for foreign workers.

The role also covers quotas, housing and welfare, audits, and monthly payroll data support under Malaysian law. Strong understanding of Act 446 is essential.

Qualifications

• Diploma or bachelor’s degree in HRM, business administration, law, or equivalent.
• Minimum 2–3 years' hands-on experience with foreign worker administration and renewals.
• Strong proficiency with ePLKS, MYEG, FOMEMA, FWCMS and e-Quota portals.
• Good knowledge of Malaysian Employment Laws and Immigration procedures.
• Experience with payroll/HRMS software (e.g., HR2000) is an advantage.

Responsibilities

• Foreign worker management and permit renewal tracking.
• Coordinate ePLKS, FOMEMA, passport & visa processing.
• Manage quotas, approvals and compliance with Act 446.
• Oversee welfare, accommodation and repatriation for workers.
• Support HR operations including payroll data and leave tracking.

Skills

Foreign worker mgmt

Permit renewals

HR operations

Payroll support

Compliance awareness

Education

Diploma or Bachelor’s Degree in HRM/BA/Law

Tools

ePLKS

MYEG

FOMEMA

FWCMS

e-Quota

Job description

HR Executive / Senior HR Executive (Foreign Worker & Operations)

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

ePLKS & Permit Renewals: Manage and track the end-to-end renewal process for foreign worker permits (Pas Lawatan Kerja Sementara - PLKS) using official portals (ePLKS / MYEG) in a timely manner to prevent compound penalties or overstays.

FOMEMA Coordination: Schedule and monitor annual FOMEMA medical examinations for foreign workers, ensuring medical fit status prior to permit submission.

Passport & Visa Processing: Liaise with the Immigration Department (Jabatan Imigresen Malaysia) for passport renewals, special passes, checkout memos (COM), transfer of endorsements, and cancellation of work permits.

Quotas & Documentation: Assist in managing multi-tier foreign worker quotas, KDN approvals, JTK (Jabatan Tenaga Kerja) approvals, and compliance with Centralised Labour Quarters (CLQ) standards under Act 446.

Welfare & Accommodation: Oversee foreign worker hostel management, transport arrangements, medical insurance (SPIKPA), and repatriation/checkout procedures upon contract completion.

KEY RESPONSIBILITIES

• 1. Foreign Worker Management & Permit Renewals
  • ePLKS & Permit Renewals: Manage and track the end-to-end renewal process for foreign worker permits (Pas Lawatan Kerja Sementara - PLKS) using official portals (ePLKS / MYEG) in a timely manner to prevent compound penalties or overstays.
  • FOMEMA Coordination: Schedule and monitor annual FOMEMA medical examinations for foreign workers, ensuring medical fit status prior to permit submission.
  • Passport & Visa Processing: Liaise with the Immigration Department (Jabatan Imigresen Malaysia) for passport renewals, special passes, checkout memos (COM), transfer of endorsements, and cancellation of work permits.
  • Quotas & Documentation: Assist in managing multi-tier foreign worker quotas, KDN approvals, JTK (Jabatan Tenaga Kerja) approvals, and compliance with Centralised Labour Quarters (CLQ) standards under Act 446.
  • Welfare & Accommodation: Oversee foreign worker hostel management, transport arrangements, medical insurance (SPIKPA), and repatriation/checkout procedures upon contract completion.
• 2. HR Operations & Compliance
  • Database & File Management: Maintain accurate foreign worker databases, tracking expiration dates for passports, permits, insurance, and medical checkups.
  • Statutory Compliance: Ensure all foreign worker processes comply with the Employment Act 1955, Immigration Act 1959/63, Act 446 (Minimum Standards of Housing, Accommodations and Amenities), and SOCSO foreign worker protection schemes.
  • Audit & Inspection Preparation: Assist in preparing relevant worker documentations and records for government authority site audits (JTK, DOSH/JKKP, Immigration).
• 3. General HR Support
  • Assist with onboarding, briefing, and orientation of newly arrived foreign workers.
  • Support monthly payroll data preparation, including worker overtime calculations, SOCSO/EIS registrations, and leave tracking.
  • Handle worker grievances, site/factory inquiries, and coordination with site supervisors or quarry/factory managers regarding workforce allocation.

JOB REQUIREMENTS

• Education: Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, Law, or equivalent.
• Experience:
  • HR Executive: Minimum 2–3 years of hands‑on experience handling foreign worker administration and permit renewals.
• Technical Skills:
  • Highly proficient in operating ePLKS, MYEG, FOMEMA, FWCMS, and e-Quota portals.
  • Strong knowledge of Malaysian Employment Laws, Act 446, and Immigration procedures.
  • Experience with payroll/HRMS software (e.g., HR2000) is an added advantage.