WORK PERMIT ADMINISTRATOR

PEOPLENET RESOURCES SDN BHD; Petaling Jaya; On-site; MYR 33,000 - 50,000; Full time

Job summary

PEOPLENET RESOURCES SDN BHD is seeking a Work Permit Administrator in Malaysia to handle expatriate work permit and immigration matters, including documentation, submissions, and record-keeping.

You will monitor permit validity, coordinate with government authorities and service providers, and provide HR and administrative support to ensure timely processing. Strong eye for detail and proficiency in MS Office are required.

Qualifications

• Experience in work pass administration, immigration, or HR operations is advantageous.
• Good knowledge of Employment Pass/Work permit requirements and immigration procedures.
• Strong attention to detail and document-management skills.
• Good communication and coordination skills.
• Ability to handle confidential employee information.
• Good organisational and time-management skills.
• Proficiency in MS Office, particularly Excel and Word.
• Ability to manage multiple applications and deadlines simultaneously.

Responsibilities

• Manage and coordinate work permit, visa, and immigration applications and renewals for expatriate.
• Prepare, check, and submit required documents to relevant government authorities and agencies.
• Coordinate FOMEMA medical examinations, work permit renewals, and related processes.
• Monitor the expiry dates of work permits, passports, visas, insurance, medical examinations, and other relevant documents.
• Collect and verify employees' documents, such as passports, educational certificates, employment contracts, and supporting documents.
• Ensure all renewals and submissions are completed accurately and within the required timelines.
• Liaise with Immigration Department, FOMEMA, government agencies, agents, and service providers regarding expatriate matters.
• Follow up on applications, approvals, renewals, and outstanding documentation.
• Maintain accurate and up-to-date electronic and physical filing systems for expatriate records.
• Prepare reports, trackers, and status updates on work permits and immigration matters.

Skills

Attention to detail

Communication

MS Office

Multi-tasking

Education

SPM/Diploma/Degree/Professional Certificate

Tools

Microsoft Office

Excel

Word

Job description

The Work Permit Administrator is responsible for managing and coordinating work permit and immigration-related matters for expatriate. The role involves preparing and submitting documentation, monitoring permit and visa validity, coordinating with government authorities and service providers, and maintaining accurate employee records. The position also provides general HR and administrative support to ensure smooth and timely processing of expatriate-related matters.

Key responsibilities

• Manage and coordinate work permit, visa, and immigration applications and renewals for expatriate
• Prepare, check, and submit required documents to relevant government authorities and agencies
• Coordinate FOMEMA medical examinations, work permit renewals, and related processes
• Monitor the expiry dates of work permits, passports, visas, insurance, medical examinations, and other relevant documents
• Collect and verify employees' documents, such as passports, educational certificates, employment contracts, and supporting documents
• Ensure all renewals and submissions are completed accurately and within the required timelines
• Liaise with Immigration Department, FOMEMA, government agencies, agents, and service providers regarding expatriate matters
• Follow up on applications, approvals, renewals, and outstanding documentation
• Maintain accurate and up-to-date electronic and physical filing systems for expatriate records
• Prepare reports, trackers, and status updates on work permits and immigration matters

About you

• Possess at least SPM, Diploma, Degree or Professional Certificate or equivalent
• Experience in work pass administration, immigration, or HR operations is advantageous
• Good knowledge of Employment Pass/Work permit requirements and immigration procedures
• Strong attention to detail and document-management skills
• Good communication and coordination skills
• Ability to handle confidential employee information
• Good organisational and time-management skills
• Proficiency in Microsoft Office, particularly Excel and Word
• Ability to manage multiple applications and deadlines simultaneously