Transshipment and Logistics Executive

Swire Shipping Malaysia; Kuala Selangor; On-site; MYR 60,000 - 90,000; Full time

Job summary

Swire Shipping Malaysia seeks a Transshipment and Logistics Executive based in Kuala Lumpur to manage end-to-end transshipment planning and local container logistics operations, ensuring connectivity between feeder and mother vessels calling at Port Klang Terminals and meeting service expectations for customers, headquarters, internal stakeholders and vendors.

The role also covers container stock management, depot coordination, trucking, vendor administration and promoting Port Klang as a

Qualifications

• Diploma or GCE A Level preferred.
• Some shipping or forwarding experience is advantageous.
• Experience managing Singapore and Malaysia transshipment operations.
• Ability to manage end-to-end transshipment plans involving feeder and mother vessels.
• Proficiency in Microsoft Excel, Word and Outlook.

Responsibilities

• Manage transshipment plans with relevant teams to ensure nominated cargo is connected.
• Monitor feeder arrivals against mother vessels to support connectivity, compliance and safe transshipment windows.
• Secure cargo releases, execute transshipment plans and take corrective action for tight connections or roll-over situations.
• Verify transshipment plans with Trades and execute transshipment declarations and feeder nominations.
• Reconcile cargo against transshipment plans for completeness and accuracy, and provide timely transshipment results.
• Verify feeder operator and vendor invoices, arrange feeder freight payments when required, and escalate issues for resolution.
• Respond to day-to-day enquiries from Trades, agents and vendors.
• Coordinate with relevant teams to secure feeder space and maintain awareness of market rates and plan usage guidelines.
• Prepare feeder bill of lading drafts and coordinate related documentation.
• Monitor Malaysia container stock and movements at contracted depots, and arrange empty container repositioning according to instructions.
• Ensure containers are utilised on a first-in, first-out basis.
• Coordinate trucking with depots for the import and export of empty containers, including booking creation, work orders, transport dispatch notices, service bill of lading creation and manifest closure.
• Arrange off-hires and coordinate on-hire formalities when container stock is in deficit.
• Liaise with load ports, planners, booking teams, depots and third parties to resolve container discrepancies, claims and maintenance and repair recoveries.
• Update container movements accurately in the system within 48 hours of the activity date or time.
• Arrange container surveys and support ancillary logistics matters, including seals, reefer spares, container sales, lowbed trucking and flatrack bundling.
• Share load summaries and details with Transshipment, Finance and Headquarters Logistics teams.
• Advise the local booking team on depot allocation for empty and special equipment containers based on FIFO principles and stock availability.
• Prepare weekly stock forecasts and monthly reports covering trucking, repositioning, direct off-hire and feeder rate savings.
• Verify vendor invoices and logistics costs in relevant systems, and raise purchase orders in SAP.
• Perform other duties assigned by the manager.

Skills

Attention to detail

Organisation

Accuracy

Independent work

Communication skills

Education

Diploma / GCE A Level

Tools

Excel

Word

Outlook

Job description

As a Transshipment and Logistics Executive based in Kuala Lumpur, Malaysia, you will manage end-to-end transshipment planning and local container logistics operations. You will help ensure that transshipment cargo is connected across feeder and mother vessels calling at Port Klang Terminals, while meeting service expectations for customers, headquarters, internal stakeholders and vendors. The role also supports container stock management, depot coordination, trucking, vendor administration and the promotion of Port Klang as a transshipment hub.

Key responsibilities

Manage transshipment plans with relevant teams to ensure nominated cargo is connected.

Monitor feeder arrivals against mother vessels to support connectivity, compliance and safe transshipment windows.

Secure cargo releases, execute transshipment plans and take corrective action for tight connections or roll-over situations.

Verify transshipment plans with Trades and execute transshipment declarations and feeder nominations.

Reconcile cargo against transshipment plans for completeness and accuracy, and provide timely transshipment results.

Verify feeder operator and vendor invoices, arrange feeder freight payments when required, and escalation issues for resolution.

Respond to day-to-day enquiries from Trades, agents and vendors.

Coordinate with relevant teams to secure feeder space and maintain awareness of market rates and plan usage guidelines.

Prepare feeder bill of lading drafts and coordinate related documentation.

Monitor Malaysia container stock and movements at contracted depots, and arrange empty container repositioning according to instructions.

Ensure containers are utilised on a first-in, first-out basis.

Coordinate trucking with depots for the import and export of empty containers, including booking creation, work orders, transport dispatch notices, service bill of lading creation and manifest closure.

Arrange off-hires and coordinate on-hire formalities when container stock is in deficit.

Liaise with load ports, planners, booking teams, depots and third parties to resolve container discrepancies, claims and maintenance and repair recoveries.

Update container movements accurately in the system within 48 hours of the activity date or time.

Arrange container surveys and support ancillary logistics matters, including seals, reefer spares, container sales, lowbed trucking and flatrack bundling.

Share load summaries and details with Transshipment, Finance and Headquarters Logistics teams.

Advise the local booking team on depot allocation for empty and special equipment containers based on FIFO principles and stock availability.

Prepare weekly stock forecasts and monthly reports covering trucking, repositioning, direct off-hire and feeder rate savings.

Verify vendor invoices and logistics costs in relevant systems, and raise purchase orders in SAP.

Perform other duties assigned by the manager.

What we're looking for

Diploma qualification or GCE A Level is preferred.

Some shipping or forwarding experience is advantageous.

Knowledge and experience managing Singapore and Malaysia transshipment operations.

Ability to manage end-to-end transshipment plans involving feeder and mother vessels.

Ability to support local logistics requirements in Malaysia.

Strong attention to detail, organisation and accuracy.

Ability to work independently with minimal supervision while collaborating effectively with teams.

Good verbal and written communication skills.

Ability to monitor back-office support activities and meet timelines and work objectives.

Proficiency in Microsoft Excel, Word and Outlook.

A proactive approach, willingness to learn and eagerness to develop knowledge and skills in the maritime industry.