Training Operations Executive (Programme Logistics | Corporate L&D)

MindTRAC Consulting; Kuala Lumpur; On-site; MYR 36,000 - 52,000; Full time

Job summary

MindTRAC Consulting in Kuala Lumpur is seeking an Operations Executive to coordinate end-to-end logistics for training programmes and corporate events. You will set up training rooms, transport materials, and act as the on-site coordinator, supporting trainers, clients and participants.

The role requires a diploma or degree in HR, Business Admin, Hospitality, Event Management or Education and 1–3 years of relevant experience. Fresh graduates are welcome and a valid driving licence is preferred.

Qualifications

• A diploma or degree in Human Resource, Business Administration, Hospitality, Event Management or Education.
• 1 to 3 years of experience in training coordination, programme operations, hospitality or corporate event operations. Fresh graduates with relevant internship or co-curricular experience are welcome to apply.
• A valid car driving licence and own transport, or access to a company vehicle if provided.
• Good organisational skills and a strong eye for details.
• A hands-on attitude and willingness to handle physical setup work, including lifting, carrying and arranging equipment.
• Comfortable with early starts (programme setups may begin around 7am) and occasional weekend programmes with time off in lieu.
• Calm, courteous and professional when dealing with corporate clients, trainers and senior participants.
• Good written and spoken English and Bahasa Malaysia.
• Comfortable using Microsoft Excel or any similar tools to track inventory, schedules and operational information.
• A team player who can adapt quickly, solve problems on the spot and stay composed when plans change.

Responsibilities

• Coordinate the end-to-end logistics of training programmes, workshops and corporate events.
• Set up and dismantle training rooms, including seating arrangements, audio-visual equipment, learning stations, props and signage.
• Transport training materials, equipment and activity kits to client offices, hotels and event venues.
• Serve as the on-site operations contact, supporting trainers, programme leads, clients and participants.
• Liaise with hotels, transport providers, caterers and part time crew to ensure smooth programme execution.
• Conduct venue site visits to assess facilities and prepare for upcoming programmes.
• Prepare, print and pack participant workbooks, activity kits, name tags and certificates.
• Management participant registration and attendance during programmes.
• Collect attendance records and training evaluation forms for documentation and reporting.
• Ensure all materials and learning activities are ready before each programme begins.
• Maintain and manage training kits, props, equipment and merchandise.
• Build and maintain a database of venues and vendors, including venue specs, capacities, pictures, contacts and rates.
• Coordinate the production of branded training materials, banners, game mats and merchandise with the marketing team.
• Ensure training rooms and equipment at the office are ready for us.
• Track actual logistics expenses for each programme and support post-programme cost reporting.
• Develop and follow operational checklists and SOPs to improve efficiency and consistency.

Skills

Event coordination

Logistics management

Office administration

Excel

Team player

Education

Diploma/Degree in HR, Business Admin, Hospitality, Event Management or Education

Tools

Microsoft Excel

Job description

Do you enjoy planning events, coordinating logistics, and making sure every little detail is in place? Are you the person who always has a checklist and loves seeing a well-organised event come together?

Join us and play a key role in delivering engaging corporate learning programmes that inspire people, strengthen teams, and create meaningful change. We are looking for a proactive, hands-on and detail-oriented individual who enjoys being behind the scenes and making every programme run seamlessly.

What You Will Be Doing?

Coordinate the end-to-end logistics of training programmes, workshops and corporate events.

Set up and dismantle training rooms, including seating arrangements, audio-visual equipment, learning stations, props and signage.

Transport training materials, equipment and activity kits to client offices, hotels and event venues.

serve as the on-site operations contact, supporting trainers, programme leads, clients and participants.

Liaise with hotels, transport providers, caterers and part time crew to ensure smooth programme execution.

Conduct venue site visits to assess facilities and prepare for upcoming programmes.

Prepare, print and pack participant workbooks, activity kits, name tags and certificates.

Management participant registration and attendance during programmes.

Collect attendance records and training evaluation forms for documentation and reporting.

Ensure all materials and learning activities are ready before each programme begins.

3.Training Assets & Operational Excellence

Maintain and manage training kits, props, equipment and merchandise.

Build and maintain a database of venues and vendors, including venue specifications, capacities, pictures, contacts and rates.

Coordinate the production of branded training materials, banners, game mats and merchandise with the marketing team.

Ensure training rooms and equipment at the office are ready for us.

Track actual logistics expenses for each programme and support post-programme cost reporting.

Develop and follow operational checklists and standard operating procedures (SOPs) to improve efficiency and consistency.

What We Are Looking For?

A diploma or degree in Human Resource, Business Administration, Hospitality, Event Management or Education.

1 to 3 years of experience in training coordination, programme operations, hospitality or corporate event operations. Fresh graduates with relevant internship or co-curricular experience are welcome to apply.

A valid car driving licence and own transport, or access to a company vehicle if provided.

Good organisational skills and a strong eye for details.

A hands-on attitude and willingness to handle physical setup work, including lifting, carrying and arranging equipment.

Comfortable with early starts (programme setups may begin around 7am) and occasional weekend programmes with time off in lieu.

Calm, courteous and professional when dealing with corporate clients, trainers and senior participants.

Good written and spoken English and Bahasa Malaysia.

Comfortable using Microsoft Excel or any similar tools to track inventory, schedules and operational information.

A team player who can adapt quickly, solve problems on the spot and stay composed when plans change.

Why Join Mindtrac?

At Mindtrac, we believe meaningful change is possible when we equip people through the Head, Hands and Heart of Change.

Founded in 2008, Mindtrac works with multinational organisations across various industries to help people and organisations navigate change and unlock their potential.

When you join us, you will have the opportunity to:

Be part of meaningful work: Support learning experiences that help people grow and organisations transform.

Gain hands-on experience: Build practical skills in programme logistics, corporate events and operational coordination.

Work with diverse people: Collaborate with trainers, clients, vendors and colleagues across different industries.

Make a visible impact: See your preparation and coordination contribute directly to successful learning experiences.

Other Details:

Unlock job insights

Hirer responsiveness Salary match Number of applicants

MindTRAC was founded in 2008, throughout decades of years of experience working with multinational organizations in various industries to lead transformations and to cope with the rapidly changing world, Mindtrac have discovered that a holistic approach is needed to equip our people to navigate through the complexities of change through the Head, Hands and Heart of Change.

Our Team believe that real sustained change is not only necessary, but possible, and real leadership extends beyond our workplace - improving individuals, families, communities and society.

We have seen it with our clients, we live it ourselves.

MindTRAC was founded in 2008, throughout decades of years of experience working with multinational organizations in various industries to lead transformations and to cope with the rapidly changing world, Mindtrac have discovered that a holistic approach is needed to equip our people to navigate through the complexities of change through the Head, Hands and Heart of Change.

Our Team believe that real sustained change is not only necessary, but possible, and real leadership extends beyond our workplace - improving individuals, families, communities and society.

We have seen it with our clients, we live it ourselves.

What can I earn as an Operations Executive