Training & Events Operations Lead

MindTRAC Consulting; Kuala Lumpur; On-site; MYR 36,000 - 52,000; Full time

Job summary

MindTRAC Consulting in Kuala Lumpur is seeking an Operations Executive to coordinate end-to-end logistics for training programmes and corporate events. You will set up training rooms, transport materials, and act as the on-site coordinator, supporting trainers, clients and participants.

The role requires a diploma or degree in HR, Business Admin, Hospitality, Event Management or Education and 1–3 years of relevant experience. Fresh graduates are welcome and a valid driving licence is preferred.

Qualifications

• A diploma or degree in Human Resource, Business Administration, Hospitality, Event Management or Education.
• 1 to 3 years of experience in training coordination, programme operations, hospitality or corporate event operations. Fresh graduates with relevant internship or co-curricular experience are welcome to apply.
• A valid car driving licence and own transport, or access to a company vehicle if provided.
• Good organisational skills and a strong eye for details.
• A hands-on attitude and willingness to handle physical setup work, including lifting, carrying and arranging equipment.
• Comfortable with early starts (programme setups may begin around 7am) and occasional weekend programmes with time off in lieu.
• Calm, courteous and professional when dealing with corporate clients, trainers and senior participants.
• Good written and spoken English and Bahasa Malaysia.
• Comfortable using Microsoft Excel or any similar tools to track inventory, schedules and operational information.
• A team player who can adapt quickly, solve problems on the spot and stay composed when plans change.

Responsibilities

• Coordinate the end-to-end logistics of training programmes, workshops and corporate events.
• Set up and dismantle training rooms, including seating arrangements, audio-visual equipment, learning stations, props and signage.
• Transport training materials, equipment and activity kits to client offices, hotels and event venues.
• Serve as the on-site operations contact, supporting trainers, programme leads, clients and participants.
• Liaise with hotels, transport providers, caterers and part time crew to ensure smooth programme execution.
• Conduct venue site visits to assess facilities and prepare for upcoming programmes.
• Prepare, print and pack participant workbooks, activity kits, name tags and certificates.
• Management participant registration and attendance during programmes.
• Collect attendance records and training evaluation forms for documentation and reporting.
• Ensure all materials and learning activities are ready before each programme begins.
• Maintain and manage training kits, props, equipment and merchandise.
• Build and maintain a database of venues and vendors, including venue specs, capacities, pictures, contacts and rates.
• Coordinate the production of branded training materials, banners, game mats and merchandise with the marketing team.
• Ensure training rooms and equipment at the office are ready for us.
• Track actual logistics expenses for each programme and support post-programme cost reporting.
• Develop and follow operational checklists and SOPs to improve efficiency and consistency.

Skills

Event coordination

Logistics management

Office administration

Excel

Team player

Education

Diploma/Degree in HR, Business Admin, Hospitality, Event Management or Education

Tools

Microsoft Excel

Job description

MindTRAC Consulting in Kuala Lumpur is seeking an Operations Executive to coordinate end-to-end logistics for training programmes and corporate events. You will set up training rooms, transport materials, and act as the on-site coordinator, supporting trainers, clients and participants.

The role requires a diploma or degree in HR, Business Admin, Hospitality, Event Management or Education and 1–3 years of relevant experience. Fresh graduates are welcome and a valid driving licence is preferred.