Tender Secretariat Executive — Governance & Procurement Excellence

Malakoff Corporation; Kuala Lumpur; On-site; MYR 47,000 - 75,000; Full time

Job summary

Malakoff Corporation is recruiting for an Executive, Tender Secretariat within the Group Procurement team. The role supports administration, governance and coordination of tender exercises, ensuring transparency and compliance through documentation and process adherence.

The successful candidate will manage tender activities, prepare minutes, maintain records, and coordinate with stakeholders to enable timely tender completion and ongoing governance improvements.

Qualifications

• Bachelor’s degree in procurement, SCM, business administration or related field.
• 2–3 years of tender administration or procurement governance experience.
• Excellent organisational and time-management skills.
• Strong written and verbal communication for meeting minutes and formal correspondence.
• Proficient with Microsoft Office; familiarity with e-tendering is a plus.

Responsibilities

• Coordinate and administer Tender activities from issuance to closing.
• Organise Tender Committee meetings, agendas, papers and minutes.
• Ensure complete documentation of submissions, evaluations and approvals.
• Maintain tender registers and audit trails.
• Monitor Tender Committee decisions and deadlines.
• Ensure compliance with procurement policies and LOA.
• Coordinate with internal stakeholders for timely tender execution.
• Support continuous improvement of Tender Secretariat processes.

Skills

Organisational skills

Documentation

Coordination

Time management

Education

Bachelor’s Degree in Procurement, Supply Chain Management, Business Administration or related discipline

Tools

Microsoft Office

Electronic tendering systems

Job description

Malakoff Corporation is recruiting for an Executive, Tender Secretariat within the Group Procurement team. The role supports administration, governance and coordination of tender exercises, ensuring transparency and compliance through documentation and process adherence.

The successful candidate will manage tender activities, prepare minutes, maintain records, and coordinate with stakeholders to enable timely tender completion and ongoing governance improvements.